Admin executive

5 days ago


Singapore NEP Singapore Full time

JOB RESPONSIBILITIES
General
Maintain and update Crewing Calendar factoring in projects and in-house needs and crew leave.
Support and provide information on Time Off In Lieu (TOIL) entitlement for in-house crew on a monthly basis.
Maintain an updated crew database for both in-house crew and freelancers with positions, grades, job scale, and performance, rate of professional fees, responsiveness, reliability, skills, and technical competencies.
Any other ad-hoc crewing responsibilities.
Project Related
Obtain relevant project information from Sales Department for crewing needs, such as location of project, crew positions, project duration, crew rate, and any other additional requirements.
Consult Project Technical Manager to identify the crew requirements and skill sets required for each project.
Roster project with in-house and freelance crew.
For freelancers - Negotiate fees, manage contracts and relevant documents, and outline company expectations and policies.
Arrange and/or coordinate crew logistics including preparation of per diems, visa application, flight, accommodation, transportation, and meals.
Plan for crew contingencies for unexpected situations that may jeopardize projects.
Support project crew by playing an active role in all communications related to crew (logistics and crew welfare).
Source for replacement if a scheduled crew member becomes unavailable due to illness, flight cancellations, etc.
Assist in all project closeout activities including evaluation of project performance (from crew perspective), archival of projects, and preparation of close out reports.
Incorporate crew performance evaluation reports into crew database.
Tabulate and analyze project crew financials (freelancer fees, logistics, Per Diems, etc.) to report any cost over-runs or irregularities to Crewing Manager.
Verify invoices received from freelancers for billing.
Assist in reimbursements for projects for in-house crew members.
JOB REQUIREMENTS
Minimum Diploma in Business/Economics/Finance/HR or related fields.
Minimum of 2 years’ experience of working experience in travel management and personnel or roster management
Excellent negotiation, communication, interpersonal and project management skills
Ability to contribute and multi-task in a high performing and fast-paced environment.
Meticulous and Organized
Expert proficiency in Microsoft Office suite
A good understanding of mass media and communication (preferably in broadcasting industry)#J-18808-Ljbffr


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