Assistant to Director

Found in: Talent SG 2A C2 - 1 week ago


Singapore CCECC SINGAPORE PTE LTD Full time
Roles & Responsibilities

Assistant to Director

(Construction)

5.5 days (Alternate Half-Saturday)


Primary Roles:


Provide efficient and comprehensive support to ensure the smooth functioning of Director daily activities and operations

Provide adminstration suport, documentation preparation, pre-meeting setup. Arrange, Schedule & Plan Director's appointment, meeting, and work arrangement


Key activities


1. Schedule management:

Manage Director Roels' calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. Ensure that all commitments and deadlines are met and handle any necessary adjustments or changes.


Communication management:

Handle incoming and outgoing communications on behalf of Director, including emails, phone calls, and other correspondence. Prioritize and respond to messages promptly, ensuring important matters are brought to their attention


Information management:

Organize and maintain Director's files, documents, and records, both in physical and electronic formats. Ensure information is easily accessible, confidentially handled, and properly archived when necessary.


Meeting support:

Prepare meeting agendas, documents, presentations, and other materials as required. Attend meetings with Director, take accurate notes, and distribute minutes and action items to relevant stakeholders. Follow up on action items to ensure completion.


Travel arrangements:

Coordinate travel arrangements, including booking flights, accommodations, transportation, and visas. Provide detailed itineraries and necessary travel documents to Director, ensuring a smooth and efficient travel experience.


Research and analysis:

Conduct research and gather information on various topics as requested by Director. Compile reports, summaries, and presentations based on the findings, providing relevant insights and recommendations.


Confidentiality and discretion:

Maintain a high level of confidentiality and handle sensitive information with utmost discretion. Understand and adhere to privacy policies and protocols, ensuring the protection of confidential data and documents.


Liaison and relationship management:

Serve as a point of contact between Director and internal and external stakeholders, including staff, clients, partners, and other executives. Build and maintain positive relationships, ensuring effective communication and collaboration.


Administrative tasks:

Handle administrative duties such as managing expense reports, processing invoices, coordinating office supplies, and assisting with any other administrative tasks required to support Director responsibilities.





Tell employers what skills you have

Market Research
Microsoft PowerPoint
Microsoft Office
Corporate Governance
Microsoft Excel
Construction
Due Diligence
Social Media
Travel Arrangements
Information Management
Data Management
Relationship Management
Administration
Payroll
Compliance
Transportation
Communication Skills
Administrative Support
Regulatory Requirements
Scheduling

  • Singapore Ccecc Singapore Pte Ltd Full time

    Assistant to Director(Construction) 5.5 days (Alternate Half-Saturday)Primary Roles:Provide efficient and comprehensive support to ensure the smooth functioning of Director daily activities and operationsProvide adminstration suport, documentation preparation, pre-meeting setup. Arrange, Schedule & Plan Director's appointment, meeting, and work arrangement...

  • Personal Assistant to Director

    Found in: beBee jobs SG - 1 week ago


    Singapore RS Recruitment Agency Full time

    Personal Assistant to Director (Perm / Full Time)It's important to note that the personal assistant to a director often plays a crucial role in facilitating the smooth operation of the director's responsibilities and may be required to adapt to changing priorities, tasks, and ad-hoc duties assign by director.For this position, you are required to:Travel...

  • Personal Assistant to Director

    Found in: beBee S SG - 4 weeks ago


    Singapore RS Recruitment Agency Full time

    Personal Assistant to Director (Perm / Full Time) It's important to note that the personal assistant to a director often plays a crucial role in facilitating the smooth operation of the director's responsibilities and may be required to adapt to changing priorities, tasks, and ad-hoc duties assign by director. For this position, you are required...

  • Personal Assistant to Director

    Found in: beBee S SG - 3 weeks ago


    Singapore RS Recruitment Agency Full time

    Personal Assistant to Director (Perm / Full Time) It's important to note that the personal assistant to a director often plays a crucial role in facilitating the smooth operation of the director's responsibilities and may be required to adapt to changing priorities, tasks, and ad-hoc duties assign by director. For this position, you are required...


  • Singapore Paradise Food & Beverage Management Pte. Ltd. Full time

    Job Posting: Assistant Managing DirectorThe Role:The Assistant Managing Director will work closely with the Managing Director to develop strategic plans, oversee operations, and ensure the company's financial and operational goals are met.Key Responsibilities:Assist the Managing Director in strategic planning and execution.Help manage daily business...


  • Singapore Ow88 Pte. Ltd. Full time

    Job Description & Requirements-assist Director to coordinate and plan for business trips-represent Director at certain business appointments-coordinate and taking minutes during meetings-assist in planning, coordinating and monitoring the execution of plans-prepare claims, business purchases and expenses items-assist in providing vocational and product...


  • Singapore Greenlane Private Ltd. Full time

    We are seeking a dedicated and experienced Personal Assistant to provide comprehensive support to a company Director. The successful candidate will be highly organized, detail-oriented, and able to handle a wide range of administrative and executive support tasks. Responsibilities:Manage and maintain the Director's schedule, including arranging appointments,...

  • Personal Assistant to Director

    Found in: Talent SG 2A C2 - 13 hours ago


    Singapore RI LUXURY PTE. LTD. Full time

    Roles & ResponsibilitiesJob DescriptionThe Executive Assistant will function as the Personal Assistant (PA) to Director and form part of the Director’s Office, focusing in putting day-to-day business and personal aspects in priority, and being the image for the department. He/ she is someone meticulous and organised, ever ready to take on...


  • Singapore Eco Friendly Tower Pte. Ltd. Full time

    A family assistant is the combination of a household personal assistant and a nanny in one role. Responsibilities vary greatly depending on the employer's needs. A family assistant's responsibilities could include scheduling appointments, planning family travel and logistics, performing administrative duties around healthcare, school, philanthropies,...

  • Personal Assistant

    Found in: Talent SG 2A C2 - 2 weeks ago


    Singapore ECO FRIENDLY TOWER PTE. LTD. Full time

    Roles & ResponsibilitiesA family assistant is the combination of a household personal assistant and a nanny in one role. Responsibilities vary greatly depending on the employer’s needs. A family assistant’s responsibilities could include scheduling appointments, planning family travel and logistics, performing administrative duties around healthcare,...

  • Personal Assistant to Director

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore GREENLANE PRIVATE LTD. Full time

    Roles & ResponsibilitiesWe are seeking a dedicated and experienced Personal Assistant to provide comprehensive support to a company Director. The successful candidate will be highly organized, detail-oriented, and able to handle a wide range of administrative and executive support tasks. Responsibilities: Manage and maintain the Director's schedule,...

  • Personal Assistant for Director

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore OW88 PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description & Requirements-assist Director to coordinate and plan for business trips-represent Director at certain business appointments-coordinate and taking minutes during meetings-assist in planning, coordinating and monitoring the execution of plans-prepare claims, business purchases and expenses items-assist in providing...


  • Singapore Life Architech Pte. Ltd. Full time

    Job Description:As an Executive Assistant Intern to the Director, you will play a pivotal role in ensuring the Director's office operates efficiently and effectively. This internship will provide you with hands-on experience in executive-level support and an opportunity to contribute to the success of our organization.Key Responsibilities:1. Administrative...


  • Singapore Marina Bay Hotel Private Limited Full time

    Responsibilities: Be a support to the Director of Business Travel in training programs to improve sales efficiency and staff development. Ensure regular enhanced job and product knowledge through regular updates and site visits. To ensure that the Sales team is able to imbibe, articulate and communicate with flair, the overall ethos of the product and...


  • Singapore Recruitpedia Pte. Ltd. Full time

    We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.Duties:Provide full spectrum of secretarial support to DirectorConduct market research and organizational...

  • Intern - Executive Assistant Intern to Director

    Found in: Talent SG 2A C2 - 2 weeks ago


    Singapore LIFE ARCHITECH PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description:As an Executive Assistant Intern to the Director, you will play a pivotal role in ensuring the Director's office operates efficiently and effectively. This internship will provide you with hands-on experience in executive-level support and an opportunity to contribute to the success of our organization.Key...


  • Singapore Goodwood Park Hotel Private Limited Full time

    GOODWOOD PARK HOTEL SINGAPOREOne of Singapore's most established Heritage Hotel and strategically located at Scotts Road, the Goodwood Park Hotel has celebrated its timeless elegance, legendary hospitality, and tradition of excellence. We are committed to building a high-performing team that is thoroughly engaged in achieving service excellence to exceed our...


  • Singapore Imperial Research And Innovation Singapore Ltd. Full time

    Please Apply Here: Full Job Description:Deadline 7 May 2024Salary: $9,000 to $14,000 Monthly and are seeking an Assistant Programme Director for the research programme on the cybersecurity of connected medical devices and systems. The research programme represents a collaboration between the United Kingdom and Singapore and will be based at the newly...

  • Operations Manager

    1 week ago


    Singapore Dynamic Human Capital Pte. Ltd. Full time

    AboutOur Healthcare client is looking for a Manager/Assistant Director to manage and lead ground operations.Responsibilities (Assistant Director)Lead, guide, and manage ground operations and support staff.Drive patient-centric initiatives across clinical and non-clinical departments.Implement strategic plans and undertake key development projects.Formulate...


  • Singapore Nanyang Technological University Full time

    Job DescriptionA young and research intensive, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in engineering, business, science, humanities, arts, social sciences, education and medicine. Ranked among the world's top universities. NTU Entrepreneurship Academy (NTUpreneur) is the focal point of...