Executive Assistant

2 weeks ago

Singapore TEMBUSU LAW LLC Full time
Roles & Responsibilities

We are looking to add an Executive Assisant & Operations Executive / Operations Manager to join our Law Firm specialising in Criminal Defence & Family Law cases. The candidate must have a proven ability to take initiative, anticipate needs, and manage projects from start to finish with minimal supervision.

Responsibilities:

Executive Support

  • Act as a point of contact for the Managing Director, filtering communications and prioritising requests with team members or clients as needed.
  • Handle confidential information with discretion.
  • Conduct research and prepare reports, presentations, and other documents.

Operations Management

  • Independently manage projects, including defining tasks, setting deadlines, delegating (if applicable), and ensuring timely completion. This includes following up with team members or clients as needed.
  • Develop and implement systems for tracking tasks, projects, and deadlines.
  • Manage client communications, including responding to inquiries, scheduling appointments, and following up on outstanding issues.
  • Oversee internal operational processes, ensuring smooth workflow and efficiency.
  • Proactively identify and resolve operational challenges.
  • Assist with onboarding new clients and ensuring their satisfaction.

Our preferred candidates:

  • Possess a strong work ethic and are proactive, highly self-motivated, disciplined and service-oriented.
  • Exceptional in taking initiative and following up on tasks, with a proven ability to anticipate needs and proactively address them.
  • Enjoy interacting and communicating with clients.
  • Have strong written & verbal communication skills.
  • Want to work in a close-knit team where their voices, ideas, and contributions are valued.
  • Excellent time-management skills, able to prioritise work and multi-task effectively.
  • Attention to detail, meticulous with following up; organised, systematic.
  • MS Office, Word & Excel proficient.
  • Resourceful, with strong problem-solving skills.
  • Prior work experience or training in a related role/function is an advantage.

We look for candidates who are driven, self-motivated and resourceful, and who share our desire to build a purpose-driven law practice based on our values:

  • Empathy: We will understand what you are going through and show compassion in helping you.
  • Integrity: We will always do the right thing, because the time is always right to do what is right.
  • Humility: We will put our ego aside and listen to your opinions and feedback because we can always do better.
  • Courage: We will act without fear or favour, knowing that we are empowered with our team's full support.
  • Tenacity: We will persevere and work even harder when the going gets tough, when no one else is looking and everyone else quits.
  • Ownership: We will be accountable for our actions, and we will not turn away from responsibility.
  • Teamwork: We will support and stand alongside our team in every test and triumph.
  • Purpose: This is not 'a' job; this is 'OUR' job. We are grateful to have it, and we take pride in everything we do.

If you would like to apply, please send the following to jonathan.wong@tembusulaw.com:

  • CV / resume
  • Recent photograph
  • Current / last drawn salary
  • References or testimonials

Only candidates selected for interviews will be notified. Thank you.

Tell employers what skills you have

Strategic Planning
Leadership
Microsoft Excel
Operational Excellence
Strategy Development
Analytical Skills
Operations Management
Agile
Problem Solving
Marketing
Strategy
Business Strategy
Business Planning
Compliance
Project Management
Budgeting
Customer Satisfaction
Human Resources
Business Development
Strategic Partnerships

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