Executive Assistant

2 weeks ago


Singapore TRITON AI PTE. LTD. Full time
Roles & Responsibilities

Our client is seeking a highly organized and detail-oriented Executive Assistant to support senior leadership in a prestigious U.S. legal firm. The ideal candidate will have a strong background in administrative support, with a focus on managing legal documentation, drafting correspondence, and coordinating complex travel itineraries. This role requires exceptional discretion, professionalism, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities:
  • Documentation & Correspondence:
    Prepare, proofread, and manage legal documents, contracts, and confidential correspondence.
    Maintain and organize electronic and physical filing systems for legal records.
    Assist in drafting client communications, memorandums, and reports.
  • Travel & Scheduling Management:
    Coordinate complex travel arrangements, including flights, accommodations, transportation, and meeting schedules.
    Prepare detailed travel itineraries and ensure all necessary documents (visas, tickets, hotel confirmations) are in place.
    Manage expense reports and reimbursements related to travel.
  • Administrative & Executive Support:
    Manage and prioritize the executive's calendar, scheduling meetings, court appearances, and client consultations.
    Handle incoming calls, emails, and correspondence with professionalism.
    Coordinate with internal teams and external stakeholders as required.
    Conduct research and compile reports as needed.
Qualifications & Skills"
  • Prior experience as an Executive Assistant, preferably in a legal or corporate environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal document management systems.
  • Strong organizational skills with attention to detail and accuracy.
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong problem-solving skills and ability to work independently.
  • Experience managing complex travel itineraries and scheduling.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or email to huixuan@triton-ai.com

CEI Registration Number: R1985071
EA License Number: 21C0661
Company Registration Number: 201127615M

Tell employers what skills you have

Outlook
Document Management
Leadership
Microsoft Office
Legal Documents
Ability To Work Independently
Travel Arrangements
PowerPoint
Attention to Detail
Transportation
Administrative Support
Excel
Scheduling

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