Executive Officer, Administration

2 weeks ago


Singapore PRO BONO SG Full time

Pro Bono SG (UEN No E) is a registered charity with the status of Institution of a Public Character and a company limited by guarantee.

It started as a department within The Law Society of Singapore and later became Law Society Pro Bono Services. Since 2007, we've expanded our legal initiatives and programs, helping over 150,000 people with legal awareness, guidance, and representation.


In 2022, we renamed as Pro Bono SG (PBSG) to reflect the commitment of everyone in Singapore to our mission of doing good in the community.


Our Vision and Mission:


We serve the community by facilitating access to justice for the needy and vulnerable so that all may have access to justice in Singapore.


The Job:

The Officer plays a pivotal role in supporting the recruitment, training, scheduling, and coordination of volunteers.

Aside from impact tracking, he/she also helps to ensure the smooth operations of volunteer programmes including events to enhance engagement and retention.


Key Responsibilities:

  • Provide administrative support to the Programme Director, Volunteer Manager, and Training Specialist.
  • Maintain accurate and uptodate records of the volunteer database and programme activities including assignments, training sessions, and community partnerships.
  • Assist with budget tracking, financial reporting and volunteer impact reporting.
  • Manage volunteer database and records.
  • Support recruitment, training, supervision, evaluation and assignment of volunteers for streamlined operations.
  • Coordinate travel arrangements, event logistics, and meeting schedules for programme staff and volunteers.
  • Support the planning and execution of volunteer appreciation events and related activities.
  • Order and maintain office supplies and equipment as needed.

Requirements:

  • Diploma or bachelor's degree in a relevant field, such as business administration or office management.
  • Minimum of 2 years of experience in an administrative role, preferably within the nonprofit or legal sectors.
  • Strong organisational, communication, and timemanagement skills, with the ability to multitask and prioritise effectively.
  • Good communication and interpersonal skills, with the ability to interact professionally with volunteers, staff and external stakeholders.
  • Familiarity with the legal profession and community organisations is a plus.
We look forward to hearing from you.

  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesJoin Our HSEQA Admin (Health, Safety, Security, Environment and Quality Assurance) team as an Administrative ExecutiveJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $3500 (Depending on experience)ResponsibilitiesExecute daily administrative tasks efficiently....


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    RESPONSIBILITIES Perform daily administrative duties. Send official mails to vessels regularly and as instructed by the Purchasing Executive/Superintendent. Compile reports. File correspondences. General administrative support for Department.REQUIREMENTS With Diploma- Fresh graduates are welcome to apply: Has good computer knowledge. Meticulous and is...


  • Singapore KODA LTD Full time

    **Summary of JobTo be successful in this role, you need to have a service mindset and the will to go beyond your job description.This role reports to the Executive Director, Finance & Administration. Your key role is to ensure that overall well-being of the Company's administrative processes and your major duties include: managing all corporate travel...


  • Singapore IDLG ASSET MANAGEMENT PTE. LTD. Full time

    Key Responsibilities - Provide administrative support to the senior management and business teams across the group - Support Finance team in expenses claims submission - Support HR team in managing key personnel’s profile, arrange interviews, and liaise with recruiters - Event organization and logistics management for various internal & external events -...


  • Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments You need to attending to guests and visitors You need to preparation for meetings You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. General office administrative...


  • Singapore AP Executive Full time

    New Location: Singapore Salary: Market related per month Job Type:PermanentPosted 16 minutes agoOur client, a high reputable independent trust firm, is seeking to hire an experienced Senior Trust Administrator for their Singapore branch. This international trust company has built its success on a commitment to providing clients with a first-class range of...

  • Office Administrator

    2 weeks ago


    Singapore GUAN JOO CONSTRUCTION PTE LTD Full time

    Roles & ResponsibilitiesRoles & Responsibilities:General office management. Administration support for projects. Data entry. Administration support for HR matters. Any other ad-hoc duties assigned.Requirements:Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent. Good analytical, organization and communication skill. Self...

  • Office Administrator

    2 weeks ago


    Singapore TSAO FAMILY OFFICE PTE. LTD. Full time

    The Tsao Group has an operating history of over a century and aligns its business interests with a commitment to the long-term benefit of society. The Tsao Family Office (TFO) based in Singapore has a focus on responsible investments and practices. The group is not donor reliant for funding but relies on returns on investments to fund its philanthropic...

  • Office Administrator

    2 weeks ago


    Singapore WEE TEE TONG CHEMICALS PTE LTD Full time

    Welcome to the Job Description!We are looking for a dynamic individual to join our team as a Junior Executive in Office Administration. You'll have the opportunity to take on a variety of tasks to support the smooth operations of the office. Check out the details below:Roles & ResponsibilitiesAnswering phone calls and coordinating simple customer...


  • Central Singapore Talent Trader Group Full time

    Responsibilities: Provide secretarial and administrative support to the office. Manage and maintain executives' calendars, schedules, and appointments. Coordinate and arrange travel arrangements and accommodations. Prepare and draft correspondence, reports, and presentations. Maintain and update office documents, records, and filing systems. Assist in...


  • Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    Global-IT Operations management and support.Networking experience in multi-cloud environments.Helpdesk support for whole company in office hours and major in AsiaPacific offices.Endpoint Device ManagementTroubleshoot and rescue systems during failure.Handle vendors / service providers in system troubleshooting andreplace failure equipment and...

  • office administrator

    2 weeks ago


    Singapore CITI CONSTRUCTION & ENGINEERING PTE. LTD. Full time

    Roles & ResponsibilitiesPosition Overview: We are seeking a versatile and proactive individual to join our team as a Multitasking Administrator. The successful candidate will be responsible for handling a wide range of administrative tasks to support the smooth operation of our organization.Key Responsibilities:1. Administrative Support:Manage day-to-day...

  • Office Administrator

    2 weeks ago


    Singapore Oaktree Full time

    CompanyOaktreeDesignationOffice Administrator (Content Creation)Date Listed21 Jul 2023Job TypeEntry Level / Junior Executive, Experienced / Senior Executive Full/PermJob PeriodImmediate Start, PermanentProfessionAdmin / SecretarialIndustryCreative / MediaLocation NameJurong East Street 12, Jurong East MRT Station (NS1/EW24), SingaporeAddress10 Jurong East...


  • Singapore F Sourcing International Pte Ltd Full time

    CompanyF Sourcing International Pte LtdDesignationAdministrative OfficerDate Listed18 Mar 2023Job TypeEntry Level / Junior Executive, Experienced / Senior Executive Full/PermJob PeriodFlexible Start, PermanentProfessionAdmin / SecretarialIndustryWholesale TradeLocation Name100 Jalan Sultan, SingaporeAddress100 Jln Sultan, Singapore 199001MapAllowance /...


  • Singapore Reeracoen Singapore Pte Ltd Full time

    Our client is a Japanese Financial Service company. Now, they are looking for Administrative Officer to Support the Executive Secretary in managing the CEO & DCEO/COO working arrangement and General office administrative support services.You will be reporting to Admin Manager.【What you will be working on】 Administration & Support (Secretary) Support the...

  • Office Administrator

    2 weeks ago


    Singapore FOOD CANOPY PTE. LTD. Full time

    Food Canopy is looking for an Officer Administrator who is keen to join the F&B industry. We are a food and service focus company who believe in innovating and launching socially conscious initiatives. All these beliefs and initiatives were able to execute successfully with the excellent commitments of one of our precious resources, which is our staff.Join...


  • Singapore WSH EXPERTS PTE LTD Full time

    Job Description & RequirementsResponsibilities To assist the Senior Officer in all administrative services including procurement, documentation, filing, and respond to feedback from residents. To assist the Property Executive /Officers with all maintenance requests, weekly reports and monitor work progress. Supports front desk and Mass check in/out...


  • Singapore DN & ASSOCIATES EXECUTIVE SEARCH PTE. LTD. Full time

    Our client started business with a simple mission: to help the common man make sense of the insurance policies they are buying/holding. Buying a policy without fully understanding what it covers you for and how it fits into your portfolio is more common than you think. They understand that insurance is undeniably important. But even more important is...


  • Singapore JTC Corporation Full time

    What the role is:The position will directly support the Group Director and relevant Directors of Land Planning & Redevelopment to provide general administrative coordination for meeting, secretarial/office support and corporate administration.What you will be working on:Secretarial Functions: \xe2\x80\xa2 Planning & scheduling of meetings, call...


  • Singapore Richdale International Executive Search Full time

    Purchasing Executive/Purchasing Officer You need to responsible for the sourcing and identifying alternative suppliers and indirect materials with competitive prices Able to generate Purchase Order and updating of delivery status You need to filling of documents and ensure traceability of documentation's at all times Perform other duties as assigned by...