Administrative Officer

2 weeks ago


Singapore Reeracoen Singapore Pte Ltd Full time
Our client is a Japanese Financial Service company.

Now, they are looking for Administrative Officer to Support the Executive Secretary in managing the CEO & DCEO/COO working arrangement and General office administrative support services.

You will be reporting to Admin Manager.
【What you will be working on】

  • Administration & Support (Secretary)
  • Support the Executive Secretary in coordinating CEO & DCEO/COO working schedules.
  • Submit business trip expenses & any other claims on behalf of the CEO & DCEO/COO to Accounting
  • Set up meetings between various participants (adjusting schedules between related parties, setting up meetings on schedulers such as TEAMS, booking the meeting room, etc.)
  • Prepare an itinerary for overseas business trips, flight and hotel bookings, car arrangements, etc.
  • Prepare and submit documents to various authorities, acquire signatures from relevant internal and external parties, do clerical work such as mailing and circulating documents, etc.
  • Administration & Support (Admin)
  • Welcome external guests into the office.
  • Attend to vendors and arrange for courier services.
  • Support Admin staff (in absent) on flight arrangements and hotel reservations for staff, including any changes or cancellations
  • Ad hoc duties
  • Respond to employees' queries and requests
  • Any other ad hoc tasks as and when required
-
Requirement:

- 【What they are looking for】

  • Diploma or equivalent
  • At least 1 to 2 years of relevant working experience
  • Good interpersonal skill
  • Basic skills in Microsoft Office (Word, Excel, Outlook)
  • A handson, hardworking person
  • Possesses good communication and people skills
  • Responsible and able to manage time and deadlines well
  • Willingness to learn and adapt to a new environment
-
Working Hour: 9:00 ~ 17:00

-
Benefit:

- 【What they are offering】

  • Variable Bonus (Subject to company and individual performance)
Annual Leave: 20 days

Medical Leave: 14 days

  • Transportation Allowance
  • Medical Benefits & Insurance
  • Health insurance

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