Executive Assistant to Asia Head

2 weeks ago

Singapore Macdonald & Company Full time

Location:

Singapore

Salary:

S$100,000

Job Type:

Permanent

Reference:

71656

Job Summary:
Executive Assistant**
Singapore
We are representing a global real estate private equity firm that are expending across the Asia Region.


The Executive Assistant will be employee number 2 and will report into the Regional Head and will work on an assortment of duties to help maintain the office and assist in set up additional offices in the region.


Responsibilities:

  • Providing support for the Regional Head to set up the office and ensure it is working in good order
  • Arranging conference calls/meetings and maintaining individual and departmental calendars.
  • Assisting with all related administrative tasks including but not limited to: calendar/diary management, correspondence, mail, answering/screening calls, filing, coordinating travel itineraries and accommodations including booking hotels and transportation, as well as restaurant reservations etc.
  • Prepare and plan itineraries for international roadshows across the region for multiple members of the ECM team and coordinate with HQ on materials and presentations
  • Assist other relevant regional colleagues with their administrative needs, as needed
  • Preparing executive letters, spreadsheets and PowerPoint presentations as needed
  • Assist with special marketing calling campaign projects as well as organizing customized marketing mailings as directed by Head of office
  • Update content in presentations, profiles, Q&As, DDQ's and other marketing materials
  • Update and enter meetings and investor information to management by way of Salesforce data entry

Qualifications:

  • A minimum of 2 years' experience supporting an executive and working in a professional office environment
  • Experience at an investment/financial firm (private equity, investment banking, hedge fund, real estate investments, etc. or law firm)
  • Exceptional written and verbal communication skills
  • Excellent organization and time management skills
  • Ability to multitask and anticipate needs
  • Persistent, yet courteous and professional phone demeanor required for business development projects
  • Must be able to prioritize and handle confidential information with discretion
  • Highly developed interpersonal skills and professional appearance
  • Accuracy of work and attention to detail

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