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HR Administrator
1 week ago
Element has an opportunity for
HR Administrator for Singapore. We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners
You will be responsible for full Spectrum of HR key focus on recruitment and selection/ compensation and benefits/ training and development
HR Systems and Operations
- Update and maintain data of employees in the HRIS, ensures data accuracy of all entries.
- File and maintain epersonnel documents in an organized manner under the Employee's individual Pfile
- Administer the Leave module under HRIS i.e., maintaining accurate leave entitlement and policies for all employees according to company policy and legislative requirements, and provide leave balance for provision
- Management of the full administrative life cycle of employees from hiring through seperation
- Provide support for employee enquiries pertaining to HR guidelines, policies and systems.
- Manage onboarding and offboarding process such as preparation of letter for resignation acknowledgement, sending out exit interview forms and coordinating exit interviews, arranging return of assets / IT equipment etc.
- Post advertisements on job portals and internally for employee referral programs
HR Administrative Support
- Prepare letters for employees such as certification of employment, confirmation letters etc.
- Support the team in fulfilling requirements from the audit process.
- Extract data from HRIS (HR system) and prepare reports and surveys as required
- Work Pass Renewals monitor the expiry of work passes and ensure all the work passes (WP, SP, LTVP) are renewed timely
Payroll
- Responsible for record keeping and administrative processes in connection with the employee life cycle as well as for payroll processing with shared service
- Tax clearance (IR21) and repatriation arrangement for foreign leavers.
- CPF(EzPay) and Foreign Worker Levy(FWL) submission
- Process NS claim and government paid Maternity claim
- Income Tax and IR8A processing
- Compensation and benefits
- Administers and review the insurance benefits plan, establish KPI for operational staff, review & update Employee Handbook
- Review the Company's policy for Compensation & Benefits for all levels
Training administration
- Administers training and submission of training claims
Skills and Abilities
- Diploma in Human Resource Management/Accounting or any other relevant disciplines with at least 23 years of relevant HR / Admin experience
- Strong knowledge of local employment laws and regulations
- Advance proficiency in Microsoft suite of programs, especially Microsoft Excel (able to do VLOOKUP / Pivot table) preferred. Required to be wellversed in Microsoft Excel if not at advance proficiency.
- Good numerical skills
- Meticulous and analytical. Selfdriven and able to work independently under tight schedules
- Able to manage tasks independently while able to seek support from the team when required
- Proactive and takes ownership to complete assigned tasks
- Good communication skills and situational awareness
- Can handle timeline and manage stress well
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