Confidential Secretary

1 week ago


Singapore PT. TRAKINDO UTAMA SINGAPORE BRANCH Full time
Roles & Responsibilities

Primary Objective(s) of Position

  • Identify and assemble profiles for junior, emerging Indonesian mining customers
  • Provide secretarial support in all administrative, organizational, and managerial aspects to the Senior Consultant and Account Manager
Duties & Responsibilities
  • Organize overseas and domestic travel arrangements such as the logistics, visa, accommodation, and planning schedules of events/meetings
  • Assist to translate documents from Bahasa Indonesia to English for management's reading
  • Assisting in Sales and Travel Budget for the Finance and Account Department's review
  • Support the Mining Manager's work in all aspects of daily administration
  • Assist to plan, prepare, and update the Mining Manager's operational schedules
  • Prepare reimbursement of travel and local expense claims
  • Conduct market research on junior and new miners coming to Indonesia
  • Assemble detailed profiles of junior and new miners
  • Develop and implement marketing literature regularly
  • Contact and discuss project details with customer regularly
  • Organize quotes through the Sales Admin department for prefeasibility studies
  • Assemble bid documents for proposals
  • Assist the team to analyze Indonesia and international mining trends weekly
  • Assist the team to analyze metal and oil prices weekly
  • Advise on any political landscape changes affecting Indonesian or global mining trends
  • Work with mining branch Account Executives for feedback on projects on the ground
  • Manage and schedule physical and Teams/Zoom meetings for internal and external parties
  • Manage the Senior Consultant's Driver's overtime application, annual leaves, and vehicle mileage claims
  • Fulfil any ad hoc duties as assigned from management
Person Specifications
  • Possess at least a Diploma in Business Administration or Marketing
  • A pass in GCE 'O' Level English and Mathematics
  • Has at least 2 years of experience in supporting Senior Management roles
  • Proficient in Microsoft Office Applications
  • Possess good telephone etiquette and public relations skills
  • Possess excellent communication and interpersonal skills with senior management
  • Has an excellent command of English, Mandarin and Bahasa Indonesia
  • Able to correspond independently in writing with external and internal parties
  • Highly organized, self-motivated and committed
Tell employers what skills you have

Market Research
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Mathematics
Secretarial Skills
Administration
Company Secretarial Work
secretarial work
Public Relations
Bahasa Indonesia
Secretarial support
Writing
Secretarial assistance
Administrative Support
Mining
secretarial duties

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