Office Manager

2 weeks ago


Singapore MCD GLOBAL FRANCHISING LIMITED SINGAPORE BRANCH Full time

Description:


The Office Manager performs a wide wariety of clerical and administrative duties, which includes providing a high level of customer service and support to the employees within the Singapore Global Office.

Given the nature of the role, this position requires the incumbent to be in office Monday through to Friday during official business hours.


Report To
HR Business Partner, Asia Business Unit

Principal Accountabilities

Onsite Office Support

  • AMEX Corp Card including monthly bill submission to InterTrust for payment
  • SingTel Corp Services, ability to analyse phone patterns and travel patterns of our travellers and be able to make the appropriate decisions based on needs
  • Office Equipment as well as vendor management including contract renewals ensuring there is no lapse in contract renewals
  • Organize the office layout and order stationery and equipment
  • Stock and organize pantry supplies
  • Weekly fruits top up for the pantry
  • Preparing technological equipments for onboarding and offboarding of employees
  • Complete all Exiger (Due Diligence) for every new vendor that the organization works with
  • Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, placing maintenance requests with vendors & building management.
  • Office Maintenance and Repair works to be only scheduled after 5pm on Weekdays or weekends (during non office hours) to ensure the least disruption to the office environment
  • Travel management including negotiation / agreement with airlines & hotels
  • Assist in planning employee events, meetings and / or luncheons. Some examples being CNY event, Year-End D & D, SG Office CSR events etc.
  • Other administrative responsibilities as requested and assigned
  • Managing office budgets
  • Provide general support to visitors
  • Support any ad hoc projects given
  • Managing a headcount of 2 administrative support fom a resource planning perspective
  • Managing the outsource receptionist ensure proper coverage at all times

Facilities Management

Building Office Management

  • Lease Agreement
  • Car Parking
  • Annual Electrical / Power Shutdown (minimum twice a year)
  • Fire Drill (typically twice a year)
  • Extension of Aircon
  • Application for PTW (Permission to work for ad hoc renovation)

Security Access Cards Management

  • Issuance of Office Security Access Cards to Employees and Guests
  • Track Card movements via Control Sheet
  • Terminate Access for Lost Cards
  • Monitor/order of office access card with BMO

Concur Management

  • Opening and Closing accounts for Employees and Approving Managers
  • Assigning Approving Manager
  • Attend to questions from users (e.g., missing transactions, unable to open attachments, reset password, etc.)
  • Travel Guidelines and Process

Invoice Processing

  • Fill in required information on invoices (Approver's name, Department, GBL, Description of Invoice, chargeback information if any)
  • Send invoices to approver for signature
  • Send original invoices (approved with signatures) to InterTrust
  • Keep record of all invoices sent to InterTrust
  • Update record when invoices are paid
  • Receive Bank Advice from InterTrust and forward copy to Vendor
  • Ensure that all items are invoices and paid on time

Position Requirements

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant managing a large function team.
  • Prior office services, customer services or administrative experience preferred
  • Past experience in Accounts Receivable and Accounts Payable knowledge is an advantage
  • High Attention to detail, merticulous with good organizational skills
  • Flexible attitude, and the ability to deal well with changing assignments & priorities
  • Comfortable with after hours assignment especially during Power Shutdown or Ad Hoc office facilities work
  • Strong ability to multitask, prioritise projects and work under tight timeline
  • Professional demeanor
  • High level of competency using MS Office. Experience in using Microsoft 36
  • Minimum of 7 years of administrative, customer service or office services experience

  • Office Manager

    1 month ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • Office Manager

    1 month ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The NTU Investment Office is looking for an ambitious and independent individual to fill a senior and challenging position in their middle office. The position offers broad exposure and substantial prospects for growth and personal development.You will be a member of a team whose responsibilities include:Trade execution and reconciliationManaging...

  • Summer Associate

    2 weeks ago


    Singapore ACTIS MANAGER SINGAPORE PTE. LIMITED Full time

    This will encompass gaining exposure to the different phases of originating and executing upon investment opportunities and may potentially include involvement in portfolio management or an exit process.During the 8-10-week placement, you will spend time in Asia and travel, restrictions permitting, to the Actis Head Office in London giving you the...


  • Singapore ACTIS MANAGER SINGAPORE PTE. LIMITED Full time

    Actis is a leading global investor in sustainable infrastructure. We deliver consistent, competitive returns, responsibly, through insights gained from trusted relationships, local knowledge and deep sector expertise. Founded in 2004, we have an unparalleled heritage in growth markets, set within a culture of active ownership. We have raised US$25bn since...


  • Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    SCOPEThe Assistant Director of Food & Beverage should contribute to and support Kempinski's vision of becoming the undisputed leader in the hospitality industry, making our food & beverage offer a key differentiating factor for the Kempinski brand. The incumbent must grow into the position of Food & Beverage Head of Department.OVERALL OBJECTIVES Ensure that...


  • Singapore Auditor-General's Office Full time

    What the role isWhat you will be working on Responsibilities:You will be responsible for carrying out audits on assigned areas so as to enable the Project Lead to conclude and report on the audit of a government ministry/statutory board/public entity. The scope of work includes assessment of internal controls, planning and developing audit programmes,...

  • Office Administrator

    2 weeks ago


    Singapore TSAO FAMILY OFFICE PTE. LTD. Full time

    The Tsao Group has an operating history of over a century and aligns its business interests with a commitment to the long-term benefit of society. The Tsao Family Office (TFO) based in Singapore has a focus on responsible investments and practices. The group is not donor reliant for funding but relies on returns on investments to fund its philanthropic...

  • Finance Manager

    2 weeks ago


    Singapore Office Secretaries Full time

    Updated 31-Jan-23Position TitleFinance ManagerJob TypeFull timeLocationSingaporeDepartmentFinanceReports toGM SingaporeTeam Accountant Accounts Assistant Accounts ExecutiveThe RolePosition Objectives Produce, analyse and report financial related information in a timely and accurate manner Drive initiatives for improvement in the effective and efficient...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Assistant Manager, Graduate Programmes Office (GPO) Work with the GPO manager on NTU projects aimed at improving the quality of education we provide / the systems we use / the curriculum design and delivery and the overall student experience; Manage all matters relating to the PhD programme; Manage MSc and PhD assessment/examinations; Handle student life...

  • Assistant Manager

    1 month ago


    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Assistant Manager (Events) will develop, plan, review and execute initiatives as well as manage operations in the Students Office so as to provide high quality of service to the students and seamlessly align with NTU2025 plan. This role will support the planning, development and management of students functions in terms of Admission, Enrolment marketing,...

  • Project Officer

    2 weeks ago


    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    NTI-NTU Corporate Laboratory is a collaboration between Nanofilm Technologies International Limited ("Nanofilm", "NTI"), Nanyang Technological University ("NTU") and supported by Singapore under RIE2025. The Laboratory's objective is to propel Innovation and Technologies commercialisation through NTU's innovation and NTI's deep technology. NTI-NTU Corporate...

  • Community Manager

    2 weeks ago


    Singapore Office Secretaries Full time

    x Drive growth in memberships by providing tours for potential prospects (walk-in, call-in, online leads and referral)x Manage business renewal and any tenancy related mattersof space within other business portfoliox Expand revenue generations by working with partners and mark up from the servicesx Host activities and gatherings in the space to value add to...

  • Valuation Officer

    3 weeks ago


    Singapore The World Bank Singapore Office Full time

    DescriptionThe office of the Chief Risk Officer (CRO) is responsible for leading the risk management function for IBRD and IDA, with oversight responsibility for financial and operational risks including policy formulation, measurement, monitoring and reporting. The CRO works closely with other risk units in the Bank Group to address cross-cutting issues,...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    As a world-class and comprehensive university Nanyang Technological University (NTU) engages with hundreds of global partners across the education, research and innovation domains. The Office of International Engagement is dedicated to fostering international relations through diverse activities. ResponsibilitiesSupporting the Vice President (International...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Registrar's Office, within the Student and Academic Services Department (SASD), requires an independent and experienced Senior Assistant Manager to support the Team Lead, Ceremonial Events Unit in the planning and organisation of the University's ceremonial events, which include theNTU on-campus Convocation,NTU Convocation in China, and other related...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The NTU Sustainability Office aims to provide strategic advice and track the sustainability performance of various NTU initiatives. It will also promote sustainability awareness and plan, organize and track sustainability initiatives and programmes to integrate into our education, research, and community engagement efforts. This role relates to efforts in...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Nanyang Business School (NBS) Graduate Studies strategy is grounded on boosting NBS's visibility in the area of innovation, technology, and leadership. The position holder will be a key component of the department's (Graduate Studies Career Development Office, GSCDO) mission, which is the ability to provide world-class career services to post-graduate...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Job Title: Resident Technical Officer (RTO) at NTUThe Resident Technical Officer (RTO) at NTU is crucial to the Engineering Service Division Mechanical and Air-conditioning & Mechanical Ventilation section. The role involves supervising upgrading and modernization projects undertaken by ODFM, contributing to the growth of NTU by creating excellent facilities...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Job Title: Administrative and Facilities Support Officer at NTUResponsibilities:Administrative support for facilities matters:Process security access cards for staff and assist with card reader requestsMaintain updated floor plansManage the general phone lineSet up telephone lines and handle migration and taggingAssign and manage keys, including maintaining...