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Senior Assistant Manager, Registrar's Office
2 weeks ago
The Registrar's Office, within the Student and Academic Services Department (SASD), requires an independent and experienced Senior Assistant Manager to support the Team Lead, Ceremonial Events Unit in the planning and organisation of the University's ceremonial events, which include the
NTU on-campus Convocation,
NTU Convocation in China, and other related University events.
Responsibilities
- Review of Policy and Procedures on Ceremonial Events
- Planning and Organisation of
NTU oncampus Convocation
NTU on-campus Convocation, which includes:
- coordination with schools and stakeholders on the formation of academic procession;
- supporting the planning and execution of PhD Hooding ceremony (if applicable);
- management of stage proceedings;
- all logístical arrangements (including the purchase of new gowns for new appointment holders and maintenance of existing gowns) for the smooth execution of Convocation ceremonies, and
- manpower planning and deployment.
- Supporting
NTU Convocation in China
The support include:
- coordination with stakeholders on the formation of academic procession, and arrangement of transport (flights and local transfers), accommodation and other logístical arrangements for academic procession;
- planning and execution of seating plans and registration; and
- all logístical arrangements for the smooth execution of Convocation ceremonies.
- Other Duties
- Manage
NTU Convocation website; - Update intranet webpages for Registrar's Office;
- Coordinate the annual document disposal exercise;
- Collaborate with CITS to conduct regular reviews and explore better technological solutions for ceremonial events.
Requirements:
- University degree with minimum 5 years of work experience.
- Proficient in using virtual conferencing platforms (Zoom/MS Teams) preferred.
- Track record in working with people from diverse background and levels.
- Meticulous and good with data.
- Selfmotivated and takes initiative.
- Resourceful.
- Critical thinker and problem solver.
- Excellent verbal and written communication skills.
- Ability to multitask, prioritize and meet tight deadlines.
- Ability to work independently and in a team environment.
- Experience with events management in Institute of Higher Learning would be advantageous.
Hiring Institution:
NTU
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