Executive/senior Officer/officer, Administration

1 week ago


Singapore NLB National Library Board Full time
[What the role is]


The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.


At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community.

With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

  • A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
  • An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
  • An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.


Manage and provide administrative support for the Archives and Libraries Group (ALG) in areas such as temporary staff & vendors management, assets & records management, and buildings maintenance.

[What you will be working on]

  • Administer the daytoday building, facility and system matters, including monitoring and resolving issues with relevant stakeholders, maintaining and conducting regular housekeeping to ensure that records are updated, e.g. access management, emergency documentation.
  • Manage and maintain assets and official records, including maintenance, condemnation and conducting regular housekeeping of assets and ensuring that official records (both physical and electronic) are updated regularly.
  • Manage human resource matters and staff welfare including recruitment and payment for temporary staff, updating of staff records arising from movements, working with relevant stakeholders on onboarding/ offboarding matters, and managing staff welfare activities.
  • Support the public libraries in other administration duties, e.g. maintenance and verification of finance records.
[What we are looking for]

  • Good process management, administrative, coordination and time management skills
  • Skills in interpreting user/client information needs
  • Meticulous and ability to multitask
  • Good command of English and communications skills (writing and speaking)
  • Strong team player, good networking skills
Successful applicant will be appointed on an initial two-year contract.

  • Singapore IDLG ASSET MANAGEMENT PTE. LTD. Full time

    Key Responsibilities - Provide administrative support to the senior management and business teams across the group - Support Finance team in expenses claims submission - Support HR team in managing key personnel’s profile, arrange interviews, and liaise with recruiters - Event organization and logistics management for various internal & external events -...


  • Singapore ASENDIA SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesAsendia empowers businesses to grow across borders with a range of international e-commerce and mail delivery services. Launched in 2012 by La Poste and Swiss Post, Asendia has the combined expertise of over 1500 employees across 4 continents. With operations across the world, we bring together a wealth of international and local...


  • Singapore ASENDIA SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesAsendia empowers businesses to grow across borders with a range of international e-commerce and mail delivery services. Launched in 2012 by La Poste and Swiss Post, Asendia has the combined expertise of over 1500 employees across 4 continents. With operations across the world, we bring together a wealth of international and local...


  • Singapore ONYX SG PTE. LTD. Full time

    JOB DESCRIPTIONOur client, a long-standing MNC in the pharmaceutical industry is currently looking for an Office Administrator to be based in Singapore.Reporting to the Senior Manager, the Office Administrator is responsible for day-to-day office operations, maintaining office supplies, organizing events for guests and employees, coordinating employee...


  • Singapore Oaktree Full time

    CompanyOaktreeDesignationOffice Administrator (Content Creation)Date Listed21 Jul 2023Job TypeEntry Level / Junior Executive, Experienced / Senior Executive Full/PermJob PeriodImmediate Start, PermanentProfessionAdmin / SecretarialIndustryCreative / MediaLocation NameJurong East Street 12, Jurong East MRT Station (NS1/EW24), SingaporeAddress10 Jurong East...


  • Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    **Senior Associate Loans OfficerThe role will primarily focus on sourcing, structuring, and execution of debt investments across emerging markets (portfolio management). The role will have a global scope and includes significant cross functional interaction.**Job Description Provide transaction execution support on mandates across the energy / new energy,...


  • Singapore WSH EXPERTS PTE LTD Full time

    Job Description & RequirementsResponsibilities To assist the Senior Officer in all administrative services including procurement, documentation, filing, and respond to feedback from residents. To assist the Property Executive /Officers with all maintenance requests, weekly reports and monitor work progress. Supports front desk and Mass check in/out...


  • Singapore AP Executive Full time

    New Location: Singapore Salary: Market related per month Job Type:PermanentPosted 16 minutes agoOur client, a high reputable independent trust firm, is seeking to hire an experienced Senior Trust Administrator for their Singapore branch. This international trust company has built its success on a commitment to providing clients with a first-class range of...


  • Singapore F Sourcing International Pte Ltd Full time

    CompanyF Sourcing International Pte LtdDesignationAdministrative OfficerDate Listed18 Mar 2023Job TypeEntry Level / Junior Executive, Experienced / Senior Executive Full/PermJob PeriodFlexible Start, PermanentProfessionAdmin / SecretarialIndustryWholesale TradeLocation Name100 Jalan Sultan, SingaporeAddress100 Jln Sultan, Singapore 199001MapAllowance /...


  • Singapore PacificLight Power Pte Ltd Full time

    EXECUTIVE/SENIOR EXECUTIVE, OFFICE MANAGEMENT & SECRETARY:Responsibilities: Report directly to the Senior Manager, HR & Administration, while providing secretarial support to all Senior Management Staff. Responsible for managing the office management functions, i.e. office maintenance, office purchases, cleanliness, renovation, company car and other adhoc...


  • Singapore WSH Experts Pte Ltd Full time

    Published- March 11, 2023- Location- Singapore, Singapore- Job Type- Full-timeDescription:Job Description & Requirements:Responsibilities To assist the Senior Officer in all administrative services including procurement, documentation, filing, and respond to feedback from residents. To assist the Property Executive /Officers with all maintenance requests,...


  • Singapore KODA LTD Full time

    **Summary of JobTo be successful in this role, you need to have a service mindset and the will to go beyond your job description.This role reports to the Executive Director, Finance & Administration. Your key role is to ensure that overall well-being of the Company's administrative processes and your major duties include: managing all corporate travel...


  • Singapore EX (JP) PTE. LTD. Full time

    Roles & Responsibilities**Title: Senior Executive, Administrative****Job Summary:**As a Senior Executive, Administrative, you will play a critical role in supporting senior management and ensuring the smooth operation of administrative functions within the organization. You will be responsible for a wide range of tasks, including managing executive...


  • Singapore ZEDRA TRUST COMPANY (SINGAPORE) LIMITED Full time

    Position - Trust Administration OfficerPurpose of RoleThe Trust Administration Officer will support the senior trust administrator(s) / client manager(s) in handling the administrative responsibilities for a portfolio of trusts, companies and other wealth structures ensuring timely delivery and high quality of service to both intermediaries and clients. The...

  • Office Administrator

    1 month ago


    Singapore CAREGIVING WELFARE ASSOCIATION Full time

    Roles & ResponsibilitiesJob DescriptionDuties and ResponsibilitiesWe looking for an organised and self-motivated Office Administrator who will be responsible for providing administrative support and ensures smooth running of the organisation.Reports to HR Senior Manager· Coordinate office activities and operations to secure efficiency and compliance to...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesExecutive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.ESM is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesExecutive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.ESM is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the...


  • Singapore SIGNIFY SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for an enthusiastic individual to join our team. As an Office Administrator, you will be responsible to ensure smooth office operations, maintain a pleasant working environment and provide excellent customer service to both internal and external clients. This role will also support a group of senior leaders based in the...


  • Singapore Helicap Securities Pte. Ltd. Full time

    Administrative Officer Full Time | SingaporeOpenCorporate ProfileHelicap is one of Asia's fastest-growing FinTech firms specialising in the private investments and alternative lending space in Asia Pacific. Powered by our proprietary credit analytics engine, we analyse and evaluate millions of data points from non-bank financial institutions and high-growth...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesJoin Our HSEQA Admin (Health, Safety, Security, Environment and Quality Assurance) team as an Administrative ExecutiveJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $3500 (Depending on experience)ResponsibilitiesExecute daily administrative tasks efficiently....