Office Administrator cum Executive Assistant

4 weeks ago


Singapore SIGNIFY SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

We are looking for an enthusiastic individual to join our team. As an Office Administrator, you will be responsible to ensure smooth office operations, maintain a pleasant working environment and provide excellent customer service to both internal and external clients. This role will also support a group of senior leaders based in the Singapore office, including calendar management and travel arrangement etc.


Office administration

  • Oversee and manage daily office operations and procedures.
  • Raise Purchase Requisitions (PRs ), invoice payments.
  • Manage office facilities, furniture & equipment, and maintenance.
  • To source, co-ordinate and negotiate with all contractors/vendors in regard to office renovation, office equipment, supplies, stationery, furniture, printing name cards and for general office maintenance.
  • Maintain an organized and updated record of preferred supplier/vendors information and agreement.
  • Act as liaison between group and building management as well as office services vendors.
  • Supervise the document management and retention.
  • Responsible of office administrative project and work as and when required.
  • Control and ensure the inventory level of office stationeries and pantry refreshment supplies.
  • Be the primary point of contact with the building management related to any office issues and maintenance.
  • To assist in employee engagement and CSR activities/events, and support client’s meeting
  • To assist in developing and implementing office administration policies and practices
  • Support on-boarding and off-boarding of employees/contractors (e.g. office access pass, IT assets deployment/collection (sim card, laptop etc).
  • Other duties or projects may be assigned from time to time.


Secretarial Support:

  • This role is responsible to support a department and/or executives with all administrative, organizational and operational matters.
  • Performs, independently, the full range of secretarial tasks (screen incoming and outgoing mail, calendar management, plan meetings, video/conference conferences, travel arrangements and related expenses.
  • Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Meet and greet all customers/partners at all levels of seniority.
  • Prioritize and respond to urgent matters and maintain professional communication standards.
  • Handle sensitive and confidential information with the utmost professionalism and discretion.
  • Communication management (distribution lists, announcements, Microsoft Teams).
  • Managing sales systems access, user account creation/deletion for sales team.
  • Takes initiative and identifies problems in actual way of working, formulates alternatives and recommendations; develops and introduces new supporting sub-processes and improves existing processes.
  • Other duties or projects may be assigned from time to time by the Human Resources Manager


SKILLS & EXPERIENCE

  • Diploma in Administration with minimum 5 years of relevant working experience,
  • Excellent administrative skills
  • Organized, detail-minded and strong sense of responsibility.
  • Keep proper level of confidentiality.
  • Mature, proactive, and a good team player
  • Builds trusted relationships among internal stakeholders.
  • Creates a positive and engaging environment within colleagues
  • Proficient in MSOffice365
  • Strong in both Oral and written English communication skills are essential.

Tell employers what skills you have

Document Management
Microsoft Excel
Announcements
Written English
Travel Arrangements
Inventory
Administration
Employee Engagement
Office Administration
Furniture
Corporate Events
Team Player
Human Resources

  • Singapore ROBOACT PTE LTD Full time

    We are seeking a highly organized and detail-oriented Administrative Executive cum Personal Assistant to join our team. This multifaceted role is crucial for ensuring the smooth operation of our office and providing comprehensive support to our executive team. The ideal candidate will be adept at managing a variety of administrative tasks, excelling in...

  • Office Manager

    4 weeks ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • Office Manager

    2 months ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • Office Manager

    3 months ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...

  • Office Manager

    4 weeks ago


    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...


  • Singapore TRAVELODGE HOTELS (ASIA) PTE. LTD. Full time

    Roles & ResponsibilitiesThe PA to CFO cum Office Administrator will oversee the day-to-day support for Admin, IT and HR for Travelodge Hotels Asia’s Corporate Office.RESPONSIBILITIES: - Provide full secretarial support to the CFO in managing appointments, meetings, travel arrangements, scheduling of interviews etc. Upkeep CFO’s calendar, daily schedule...


  • Singapore TRAVELODGE HOTELS (ASIA) PTE. LTD. Full time

    Roles & ResponsibilitiesThe PA to CFO cum Office Administrator will oversee the day-to-day support for Admin, IT and HR for Travelodge Hotels Asia’s Corporate Office.RESPONSIBILITIES: - Provide full secretarial support to the CFO in managing appointments, meetings, travel arrangements, scheduling of interviews etc. Upkeep CFO’s calendar, daily schedule...


  • Singapore TRAVELODGE HOTELS (ASIA) PTE. LTD. Full time

    Roles & ResponsibilitiesThe PA to CFO cum Office Administrator will oversee the day-to-day support for Admin, IT and HR for Travelodge Hotels Asia's Corporate Office.RESPONSIBILITIES: -Provide full secretarial support to the CFO in managing appointments, meetings, travel arrangements, scheduling of interviews etc. Upkeep CFO's calendar, daily schedule and...


  • Singapore CSK CORPORATE CONSULTANTS PTE. LTD. Full time

    Roles & ResponsibilitiesAn Accounting & Management firm situated at Beach Road (a short 3-minute stroll from Nicoll Highway Circle Line Station) is in need of an Administrative Executive cum Typist.Responsibilities:Attend to phone inquiries and handle general administrative tasks.Perform administrative functions including accounts typing, maintaining...


  • Singapore CSK CORPORATE CONSULTANTS PTE. LTD. Full time

    Roles & ResponsibilitiesAccounting & Management firm at Beach Road (3 minutes walk from Nicoll Highway Circle Line Station) requires Administrative Executive cum Typist.Responsibilities: To handle phone calls and perform general administrative duties. To perform administrative duties such as typing of accounts, maintain proper filing and records. To...


  • Singapore CSK CORPORATE CONSULTANTS PTE. LTD. Full time

    Roles & ResponsibilitiesAccounting & Management firm at Beach Road (3 minutes walk from Nicoll Highway Circle Line Station) requires Administrative Executive cum Typist.Responsibilities: To handle phone calls and perform general administrative duties. To perform administrative duties such as typing of accounts, maintain proper filing and records. To...


  • Singapore JOBALLY PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Assistant cum HR admin Provide administrative support to senior executives, including managing calendars, arranging travel, and handling expense Act as a key link between executives and internal/external parties, ensuring smooth communication and coordination Prepare and organize documents, presentations, and reports for...


  • Singapore JOBALLY PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Assistant cum HR admin Provide administrative support to senior executives, including managing calendars, arranging travel, and handling expense Act as a key link between executives and internal/external parties, ensuring smooth communication and coordination Prepare and organize documents, presentations, and reports for...


  • Singapore A DREAMWORKS COMPANY PTE. LTD. Full time

    Receptionist Cum Admin Assistant Position at Kovan MRTAre you looking for a dynamic role where you can showcase your administrative and reception skills in a bustling environment at Kovan MRT station? We are currently seeking a Receptionist Cum Admin Assistant to join our team.Reception Responsibilities:Handle phone calls and walk-in inquiries.Assist unwell...


  • Singapore RHAPSODY CONCEPT PTE. LTD. Full time

    Roles & Responsibilities**Job Description:**We are seeking a dynamic and organized Accounts cum Office Admin Assistant to join our team. The ideal candidate will be responsible for assisting with both accounting and administrative tasks to ensure smooth operations within the office. This role requires excellent teamwork, communication, and multitasking...

  • Executive Assistant

    4 weeks ago


    Singapore DADACONSULTANTS PTE. LTD. Full time

    Roles & ResponsibilitiesJob Overview: We are seeking a seasoned Executive Assistant cum Office Administrator to assist the company's executive team in managing daily operations and administrative tasks. The ideal candidate must possess excellent organizational and communication skills, along with a keen attention to detail, to effectively handle tasks and...

  • Executive Assistant

    1 month ago


    Singapore DADACONSULTANTS PTE. LTD. Full time

    Roles & ResponsibilitiesJob Overview: We are seeking a seasoned Executive Assistant cum Office Administrator to assist the company's executive team in managing daily operations and administrative tasks. The ideal candidate must possess excellent organizational and communication skills, along with a keen attention to detail, to effectively handle tasks and...

  • Office Administrator

    2 weeks ago


    Singapore TSAO FAMILY OFFICE PTE. LTD. Full time

    The Tsao Group has an operating history of over a century and aligns its business interests with a commitment to the long-term benefit of society. The Tsao Family Office (TFO) based in Singapore has a focus on responsible investments and practices. The group is not donor reliant for funding but relies on returns on investments to fund its philanthropic...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesAssistant Quantity Surveyor cum Project Administrator | interior design | Paya LebarWorking Days: Mon to Fri 9am – 6pmWorking Location: Paya Lebar Road Basic Salary: $2500 to $3000Requirements:Diploma or its equivalent or relevant ITE Certificates.At least 1-3 years of experience in Retails, Offices and Other Commercial Interior...


  • Singapore VALENCY INTERNATIONAL PTE. LTD. Full time

    Roles & ResponsibilitiesPosition : Despatch Rider cum office assistant legalise and notarise documents at Notary public / attest or certify documents at embassy or at notary public Collect BL's and relevant documents from Banks and shipping companies and any other vendors . Dispatch and submit any other relevant docs as per task assigned Any other task...