Payroll Officer

2 weeks ago

Singapore RAFFLES Full time

Company Description
The position is responsible for providing administrative support to the Finance department, Payroll and General Cashiering.

Primary Responsibilities

Administrative Support

  • Updates daily Accounts Receivables List of Remittance upon receipt of cheques.
  • To segregate incoming and outgoing mails and delivery of mails to various Finance sections.
  • Coordinate and issue hotel gift certificates.
Cashiering Duties

  • Responsible for cash collection and checking of daily remittances, in the presence of a witness.
  • Ensures sufficient change and refill for cash machine.
  • Updates foreign exchange rate as per hotel policy and policies.
  • Ensures daily bank deposits.
  • Prepares daily cash receipt report and journals.
  • Balances cash machine fund daily and ensures all funds are returned to the cash machine at end of day.
  • Coordinates and issues cashiers' float.
  • Provides training to new cashiers.
  • Maintains over and short records for each cashier and shows evidence of review by Director of Finance and Business Support.
Monthly Payroll Processing

  • Computes and finalises payroll with necessary reports printed for proper approvals to be submitted to bank for processing.
  • Ensures high level of confidentiality when dealing with all matters related to payroll.
  • Collects and verifies basic payroll information from original sources such as appointment letters, E-Overtime / E-Timesheet reports and payroll allowances and deductions form.
  • Processes petty cash reimbursement and expenses report relating to colleagues' benefits.
  • Makes necessary deductions from colleagues' salary before payday.
  • Takes note of resignees and ensures proper process to avoid overpayment in last salary payout.
  • Checks and calculates all colleagues' benefits and ensure proper backups are submitted.
  • Works closely with Talent and Culture team on matters concerning colleagues' salary, leave, allowances and deductions.
  • Responsible for accurate and timely Central Provident Fund submission.
  • Checks, verifies and processes casual labour payments in Ecasual labour.
  • Submits all claims for government paid leaves and reservist makeup pay and maximise any credits available to reduce overall payroll cost.
  • Files IR21 for all resigned foreign colleagues for tax clearing purpose.
  • Reconciles vacation, bonuses accrual on a monthly basis.
  • Prepares monthly Jounrals, Balance sheets and any other reports relating to Payroll.
  • Ensures that all hotel systems and internal controls related to payroll section are adhered to.
  • Works on any payroll related projects and ensures successful implementations.
Focuses On Colleagues/Management Experience

  • Attends to colleagues queries promptly.
  • Consistently offers professional, friendly and engaging service.
  • Coordinates with various departments to ensure proper documents submission.
  • Use a Heartist approach makes the guests and colleagues Feel Welcome, Feel Heartwarmed, Feel Incredible, and Belong.
Works As Part Of The Finance Team

  • Ensures to produce quality work at all time.
  • Adheres to all timeline set.
  • Builds strong relationship with team member.
  • Builds a cohesive working environment and achieves together the financial goal set.
  • Be knowledgeable and plays an active role in maintaining strict adherence to PCI-DSS compliances.
Involvement In Wider Job Function Relationships

  • Maintains collaborative working relationship with all colleagues.
  • Participates in training activities to improve knowledge and skills.
  • Follows guidelines provided in colleagues' handbook.
  • Understands emergency procedures, health and safety requirements.
  • Ensures service standards and individual performance is aligned with Accor Values
  • Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
  • Contributes to the hotel's Corporate Social Responsibility efforts by supporting the Planet 21 program.
  • Performs any other duties and responsibilities that may be assigned.

Qualifications
Knowledge and Experience

  • Diploma holder or equivalent in hospitality or related field.
  • Previous office administration or Payroll knowledge required.
  • Minimum 2 years relevant experience in similar capacity.
Competencies

  • Good interpersonal skills with ability to communicate with all levels of employees.
  • Communication skills in English spoken / written.
  • Ability to work cohesively with fellow colleagues as part of a team.
  • Personal presentation, clean / tidy.
  • Good presentation and influencing skills.
  • Multicultural awareness and able to work with people from diverse cultures.
  • Flexible and able to embrace and respond to change effectively.
  • Ability to work independently and has good initiative under dynamic environment.
  • Selfmotivated and energetic.
  • Sense of urgency.

Additional Information
Benefits of Joining Raffles Hotel Singapore

  • 5day Work Week.
  • Duty Meals are provided.
  • Colleagues' Discount and/or Preferential Roo

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