Senior Manager, Admin Services

2 weeks ago


Singapore Mediacorp Pte. Ltd. Full time
Full Time

Manager

Graduate Diploma

Singapore |

Closing On 24 Nov 2023

About Us:


1-Net manages carrier-neutral Internet Data Centers, along with providing a comprehensive range of integrated services including network connectivity, managed services, work area recovery suite, cloud and media delivery services.

1-Net's Data Center Corridor initiative currently interconnects key data centers in Singapore to facilities quick deployment and providing a diverse connectivity options for enterprises and service providers.


Scope

  • To provide administration supports services for the office, sales and DCFM operations of 1NN or 1NE.
  • To ensure compliances of the 1Net operations for internal and external audits and certifications.
  • To plan and manage the required building services in compliance to landlord and government statutory requirements.

Responsibilities

Office Administration

  • Coordinate with relevant work teams to ensure compliance with local regulations and requirements
  • Accurately maintain statutory registers and ensure that filing obligations are met within statutory deadlines
  • To keep abreast of statutory changes, update central records accordingly, and present relevant documentation for signatures.
  • Create and maintain SOPs governing corporate administration
  • Review and update procedures, processes and workflows to align with MediaCorp

Sales Admin Support

  • Work with MediaCorp Finance and CSC to manage invoicing and accounts receivables.
  • Management of all billing related matters including verifying billable status for service requests.
  • Management and filling of customer contracts to ensure all contracts are up to date and make available for retrieval when required.
  • Ensure timely compilation and submission of monthly billing reports to Sales, Services owners and MediaCorp finance.
  • Ensure accuracy in billing at every stages before posting.

DCFM Administration Support

  • Work with MediaCorp Procurement to manage vendor contracts and procurements.
  • Ensure vendor contracts are regularly reviewed, updated and renewed.
  • Provide administrative support to all departments for matters related to procurement.
  • Work with procurement and service owners as well as legal for vendor contract extension
  • Raise Purchase Requisite and approval paper for Management approval with regards to lease and rooftop renewal at Viva Business Park.

Governance & Compliance

  • Drive & Lead all Certifications & Audits for ISO22301(BCMS), ISO27001 (ISMS), ISO9001(QMS), OSPAR, PCI-DSS, Workplace Safety & Health, etc.
  • Developed Standard Operating Procedures and Business Processes for Office Operation.
  • Manage auditing of the UK ISMS, BCMS & Quality Management Systems (QMS) in alignment with business requirements. Reporting issues to management if any
  • Ensuring the effective management, monitoring and reporting of an effective Security and BCM audit program including managing external audits.
  • Provide Security and BCM training and support to Operations teams to ensure consistent standards across all sites.

Building Services Management

HR Administration Support

Qualifications:

  • 5 year in managing the Admin operations
  • 3 years in office and certifications works
  • Diploma/Degree in Office Administration or related studies.
  • 10 years in office and certification operations
  • 1 year in building services operations
  • Demonstrate personal core values consistent with MediaCorp and 1Net, i.e. Teamwork, Mutual Respect and Drive.


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