Event, Admin Associate/executive

2 weeks ago


Singapore TRUSTED SERVICES PTE. LTD. Full time
Provide administrative support for the team, and secretariat support and execution of events.

**Key Accountabilities: •General admin support for the team

  • Maintain team list and update information
  • Manage team's events inventory and stationery supplies
  • Welfare officer
  • Liaise with TSV Corporate HR, Admin and IT on administrative matters
  • Liaise with TSV Corporate HR & Admin, Temasek Admin, IT Service Desk and new hirer or staff on onboarding and offboarding matters
  • Liaise with IT Service Desk and Temasek Technology team for relevant software licenses approval
  • Liaise with IT Service Desk on equipment request, collection and set up
  • Manage financial process (purchasing order, invoice submission, billing request, etc)
  • Event secretariat and admin support
  • Manage scheduling
  • Prepare WIP decks and meeting notes
  • Prepare and pack events materials to events onsite
  • Source, evaluate and negotiate with third party vendors
  • Manage F&B and dietary requirements and logistic setup
  • Responsible for successful delivery of the events, ensure smooth communication with partners, vendors, manage registration desk and the onsite team

Dynamic Adaptation:

  • Maintenance of database and mailbox enquiries
  • Manage transfer and transportation requirements
  • Design and create graphic adaptation for event collaterals
  • Digital events setup and coordination
  • Teambonding and/or activities organisation

Qualification, Competencies/ Other Requirements:

Qualification:

  • General University Degree or Polytechnic Diploma

Knowledge & Experience:

  • 12 years' of work or event management experience
  • Good Microsoft Office Skills

Personal Attributes:

  • Meticulous
  • Good interpersonal and communication skills
  • Good team player
  • Adaptable and can react to changes readily
  • Able to work independently
  • Driven, confident and wellgroomed


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