Operations Admin Executive

2 weeks ago


Singapore CSP MAINTENANCE PTE LTD Full time

The Operation Admin Executive plays a crucial role in supporting the efficient operation of the organization by providing administrative and operational assistance.

This position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

The Operation Admin Executive will collaborate with various departments to ensure smooth operations and contribute to the overall success of the organization.


Responsibilities

1.

Administrative Support:


  • Guide and educate ground staff to promote use of digital apps
  • Maintain and organize files, documents, and records.
  • Prepare and distribute reports and other documents as required.
  • Coordinate and schedule meetings and appointments.
  • Assist in minutes taking and preparation of presentations

2. Mandatory Training

  • Liaise with HR to ensure training certificates of new work sites are up to date

3. Operations Management

  • Generate and update operation charts and monthly technology adoption reports
  • Monitor and Dataentry inventory levels of office supplies and equipment.
  • Coordinate and track vendors and service providers for maintenance schedule.
  • Serve as a point of contact for internal and external stakeholders.
  • Coordinate and communicate with departments and external parties.

4.

Data Management:


  • Collect and organize data to support decisionmaking processes.
  • Maintain accurate and uptodate records and databases.
  • Ensure data confidentiality and compliance with data protection policies.

5.

Process Improvement:


  • Identify areas for process improvement and efficiency enhancement.
  • Recommend and implement solutions to streamline operations.
  • Continuously evaluate and update operational procedures and guidelines.
  • Contribute to the development and implementation of best practices.

Education/Experience:

  • Experienced in the housekeeping and facilities maintenance industry is an added advantage
  • Have experience working in an Operations admin and/or Human Resource role

Knowledge & Skills:

  • Proficient in Microsoft Office including Excel, Word, PowerPoint, Outlook
  • Strong organizational and time management skills.
  • Attention to detail and high level of accuracy.
  • Ability to work independently and collaborate effectively in a team.
  • Problemsolving and criticalthinking skills.
  • Ability to work independently
  • Eloquent and proficient in English and Mandarin


  • Singapore A OPERATIONS PTE. LTD. Full time

    SUSHISAMBA Singapore, a renowned fusion restaurant blending Japanese, Brazilian, and Peruvian flavors, is seeking an experienced and dynamic Operations Admin Executive to join our pre-opening team.1, Job PurposeThe Operations Admin Executive shall provide operational support to the Restaurant General Manager and Executive Chef2. Principal Accountabilities...


  • Singapore FORTUNE T&L PTE. LTD. Full time

    **Position: Admin & Operations ExecutiveJob Summary:As an Admin & Operations Executive, you will be responsible for handling a wide range of administrative and operational tasks to support our organization's daily activities. You will work closely with various departments and report directly to the Operations Manager. Your main objective will be to...


  • Singapore UNION MANPOWER SERVICES PTE LTD Full time

    _Operation Admin Executive - Clementi ( 5 day) _- providing customer servcie to external and internal customer promoting positive customer experience- assist with database cleaning and reconciliation for accurate reporting- ensure that the financial operational activities of team members are executed and delivered as per set standard- procurement and ad-hoc...


  • Singapore Executive Access Full time

    You will be required to Be responsible for managing APAC Operations projects and to ensure successful and timely completion of the projects, within budget. This includes project risk management, stakeholder management resource management of all APAC Operations team, scope management, cost management and quality management. Provide support for Business As...


  • Singapore ELECOM MARKETING PTE LTD Full time

    Roles & ResponsibilitiesOperation and Admin Support ExecutiveWe are seeking a proactive and detail-oriented individual to join our team as an Operation and Admin Support Executive. You will provide crucial support to our organization by performing a variety of operational and administrative tasks.· Working Hours: Monday – Friday (Office hours)· Salary:...


  • Singapore ELECOM MARKETING PTE LTD Full time

    Roles & ResponsibilitiesOperation and Admin Support ExecutiveWe are seeking a proactive and detail-oriented individual to join our team as an Operation and Admin Support Executive. You will provide crucial support to our organization by performing a variety of operational and administrative tasks.· Working Hours: Monday – Friday (Office hours)· Salary:...


  • Singapore Executive Access Full time

    You will be required to  Be responsible for managing APAC Operations projects and to ensure successful and timely completion of the projects, within budget. This includes project risk management, stakeholder management resource management of all APAC Operations team, scope management, cost management and quality management. Provide support for Business As...


  • Singapore Executive Access Full time

    You will be required to  Be responsible for managing APAC Operations projects and to ensure successful and timely completion of the projects, within budget. This includes project risk management, stakeholder management resource management of all APAC Operations team, scope management, cost management and quality management. Provide support for Business As...


  • Singapore INTEGRATE ENGINEERS PTE. LTD. Full time

    Operations/ Admin ExecutiveJob Scope: The role will provide administrative support to Site Operations and HR and serve to communicate project needs between office and operations.Responsibility:Training & Development Develop training course for new operations staff or promoted staff on operational SOPs and SMAS training if applicable. Test their...


  • Singapore KEAWORLD PTE. LTD. Full time

    Join our team at KeaBabies as an Operations Admin Executive in our Product Development TeamAs a vital member of our product development team, you'll play a crucial role in supporting administrative and operational functions. Your responsibilities will revolve around documentation, file management, and facilitating collaboration among cross-functional...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesAdministration Operations ExecutiveWorking Days & Hours: 5 Day | Mon-Thur: 8am-5.30pm |Fri: 8am-4.30pmWorking Location: Gul DriveSalary Range: $3000-$3500Job Responsibilities: Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department. Coordinate with...


  • Singapore .ZERO Pte Ltd Full time

    Operations Admin Executive for SterraFor this role, you will be joining our team Sterra, one of the leading Home Appliances brands in Singapore,Our Vision: To improve the lives of everyone by having a Sterra product in every home.Our Mission: To create high-quality, functional, sleek, and mínimalistic home products at revolutionary prices, and become every...


  • Singapore Bizlink Centre Singapore Ltd Full time

    The Admin and Operations Executive – Cleaning will play a vital role in supporting the Cleaning Manager in the administrative and operational aspects of our cleaning social enterprise. You will assist in coordinating day-to-day operations, ensuring smooth workflow, and contributing to the overall efficiency of the cleaning team. Key Responsibilities:...


  • Singapore CAPITAL HUMAN RESOURCE MANAGEMENT PTE. LTD. Full time

    Our Client, in the Construction Industry located in the West has opening for Operation Admin Executive . 5 Days Work Week Transport Provided Variable BonusResponsibilities Follow up with outstanding payment Coordinate with Operations Department and Sales & Marketing Department in project executions including processing customer purchase order, creating...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesAdministration Operations ExecutiveWorking Days & Hours: 5 Day | Mon-Thur: 8am-5.30pm |Fri: 8am-4.30pmWorking Location: Gul DriveSalary Range: $3000-$3500Job Responsibilities:Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department. Coordinate with...

  • Admin Executive

    2 weeks ago


    Singapore MILKYWAY INTERNATIONAL CHEMICAL SUPPLY CHAIN PTE. LTD. Full time

    About MilkywayEstablished in 1998, Milkyway International Chemical Supply Chain is a leading integrated chemical logistics service expert and innovator with a head office in Shanghai, China, and multiple locations in Asia, Europe, and the United States. We are a publicly listed company on the China mainboard with over 3900 employees and CNY 12 billion in...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesOperations Admin ExecutiveSalary: $2,300 – $2,600Working Timing: 8.30am – 5.30pm (Mon – Fri).Working Location: Tuas South - company transport provided at Boon Lay MRT StationJob descriptionHandle administrative duties including proper organization of records/data keeping Generate invoices and service memos on a monthly basis Act...


  • Singapore KEAWORLD PTE. LTD. Full time

    Roles & ResponsibilitiesJoin our team at KeaBabies as an Operations Admin Executive in our Product Development Team!As a vital member of our product development team, you'll play a crucial role in supporting administrative and operational functions. Your responsibilities will revolve around documentation, file management, and facilitating collaboration among...


  • Singapore SINGTEC SECURITY PTE LTD Full time

    Roles & ResponsibilitiesHR, Admin, Account, Payroll & Operation Executive responsibilities include:1. Processing employee data, updating company policies and handling of hiring process and work pass application.2. Processing daily, weekly & monthly payroll or advance, CPF Submission and IR8A e-submission.3. Handling full set of account, which include weekly...

  • admin executive

    2 weeks ago


    Singapore PACIFIC LAW CORPORATION Full time

    Law Firm in Novena: ADMIN EXECUTIVE RoleMeticulous & responsibleGood command of EnglishAble to work independentlyJoin our team at a reputable Law Firm in Novena! We are seeking an ADMIN EXECUTIVE to support our operations. Be part of a dynamic team where your skills will be valued and developed. Take this opportunity to showcase your abilities and grow...