Operations/ Admin Executive

2 weeks ago


Singapore INTEGRATE ENGINEERS PTE. LTD. Full time
Operations/ Admin Executive

Job Scope:

The role will provide administrative support to Site Operations and HR and serve to communicate project needs between office and operations.


Responsibility:

  • Training & Development
  • Develop training course for new operations staff or promoted staff on operational SOPs and SMAS training if applicable. Test their understanding.
  • Look after training needs of staff such as booking training for staff, uploading certificates, updating database on cert expiry dates, ensuring training feedback forms are completed.
  • Creating manuals to assist staff in learning
  • Processing of monthly Clearance Applications for Company (if any) and subcon employees
  • Renewing passes for staff.

3.

SOP:


  • Understand current operational activities.
  • Review current SOPs for project sites and make improvements.
  • Setup new SOPs where lacking and implement.
  • Develop a system to ensure SOPs are being followed at all times, any deviation from SOPs are logged, flagged and followed up.
  • Work with the office staff to understand their requirements before setting up new SOPs and making improvements.
  • Attending Ops weekly meeting (early morning) assist in sorting out the HR issues, such as inaccuracy of subcon Delivery Orders signed by the site personnel
  • Administration
  • Ad Hoc admin needs

Requirements:

  • Proficient in Office 365 including Sharepoint, advanced Excel skills such as pivot table.
  • GCE O'Levels and above
  • Able to multi task, highly organised with exemplary time management skills.
  • Driven and proactive
  • Attention to details
  • Strong analytical and problem solving skills.
  • Willing to use own credit card for training booking and claim reimbursement monthly.

Working hours:
Mon-Fri 8:30am-17:30pm. Friday need to come in to office at 7:30am for meeting.

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