Office Administrative Support

2 weeks ago


Singapore XIABUXIABU CATERING MANAGEMENT (SINGAPORE) PTE. LTD. Full time

  • Interview will be conducted in Mandarin
    Job Scope
  • Responsible for the daytoday office administrative duties related to F&B operational activities in the Singapore office.
  • Confirm sales transactions in the POS/BOH system and work with our China HQ Finance team to reconcile any discrepancies.
  • Submission of monthly GTO report.
  • Verify with merchant service team to address any discrepancy, overcharge and undercharge issues.
  • Monitor and followup on inbound and outbound payment.
  • Process billings and categorise costs accordinglywith clarification as required by China HQ Finance team.
  • Assist in annual audits and internal control reviews.
  • Assist in all financerelated matters including maintenance of the finance records, reconciliation, and managing the administration of finance processes.
  • Handle all administrative duties relating to HR matters and claims.
  • Assist in submission of government surveys and other statutory submissions.
  • Ensure insurance claims are submitted promptly in portal and timely renew of insurances policies.
  • Maintain, uptodate and filing records and profiles in the HR system and MOM portal.
  • Maintain and verify timesheets, attendance and leaves balance for all staff. Prepare letters and internal announcements as and when required.

Job Requirements

  • Diploma in Accounting, Finance or a related field in Business Administration
  • Proven experience in similar role, preferably in F&B industry
  • Strong analytical and problemsolving skills
  • Knowledge of relevant regulations and compliance standards
  • Effective communication skills in both written and verbal
  • Strong written and oral communications skills in Mandarin to liaise with colleagues and teams of Chinese speaking background
  • Ability to work with crosscultural teams and groups internationally

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