Senior Executive, Administrative Support

2 weeks ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
NTU is seeking an experienced and motivated Senior Executive (Admin) to join our dynamic team in Office of Development and Facilities Management. The department oversees the physical development and maintenance of all university buildings and grounds in support of the academic, research and administrative functions of the University. As a Senior Executive (Admin), you will be responsible for providing administrative support and ensuring the smooth operations of the department.

Responsibilities:
  • Coordinate and manage administrative tasks such as filing, record keeping, facilities booking, office logistics, minutes taking and document management.
  • Assist in organizing and scheduling appointments, meetings, and events for the department.
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
  • Monitor and manage departmental intra-company billing.
  • Collaborate with other departments and stakeholders to ensure effective communication and coordination.
  • Handle procurement-related admin duties such as Purchase Request, Goods Receipt, Ariba contract setup, asset management in transfer, write-off, and sale of old equipment.
  • Undertake ad-hoc tasks and projects as assigned by the department head.
Requirements:
  • Diploma preferably in Business Administration or related field.
  • At least 5 years of relevant experience in administration.
  • Proficient in Microsoft Office applications.
  • Excellent organizational, time management, and communication skills.
  • Able to work independently and as part of a team.
  • Detail-oriented and able to multi-task in a fast-paced environment.
NTU offers a supportive and dynamic work environment that provides employees with opportunities for personal and professional growth. Our employees have access to a range of learning and development opportunities, including training programs, workshops, and seminars. NTU values the well-being of its employees and has in place several staff welfare initiatives such as health and wellness programs, free access to on-campus fitness facilities and discounted health screening.

Joining NTU as a Senior Executive (Admin) is an excellent opportunity for an individual looking to further their career in a challenging and dynamic environment. If you have the required skills and experience and are excited about this opportunity, we invite you to submit your application today

Hiring Institution: NTU

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