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Manager (Legal and Administration Department)
2 weeks ago
Job Responsibilities
Office Space and Facilities Management:
- Conduct regular and ad hoc office space planning and reviews of EMA's office space needs in view of organisational changes and plan, propose, implement and manage office upgrading, outfitting and renovations based on such planning and reviews
- Carry out outfitting/renovation works, as required, including planning, implementation and management of such works, liaising with stakeholders, preparation of tender/contract documents and specifications, managing the tender process, within timelines and budgets
- Carry out other office space management responsibilities as may be needed
- Manage EMA's office facilities and equipment proactively to ensure that these are operational and serviceable; attend to faults and breakdowns of equipment and disruptions of facilities and carry out, arrange for and manage necessary repairs, rectification and replacement of facilities/equipment (including managing vendors and service providers to carry out such repairs/rectification/replacement); attend to feedback/reports of faulty equipment from staff
- Provide regular updates to Management on the condition and performance of EMA's office facilities and equipment; drive EMA's green and sustainability initiatives towards a culture of sustainability within EMA in line with Public Service sustainability targets and indicators
- Propose and implement enhancements in EMA's office facilities to support a conducive and sustainable workplace environment
- Provide coordination and support for EMA's internal audit matters and processes, including for internal committees in relation to internal audit matters
- Provide general administrative support (for e.g. invoice processing, subscriptions management)
- Background or qualifications in building estate and facilities management and service provision, or electrical/mechanical engineering, or other related fields, with at least 3 years' of relevant work experience in building estate and facilities management and service provision
- Experience in public sector building estate and facilities management, especially in managing major office and facilities transformation projects
- Knowledge of latest or current energy conservation and sustainable technologies and trends, and best practices in office facilities management that deploy such technologies
- Strong project planning, organisation, implementation, management, communication, interpersonal skills and good writing ability
- Handson and operationsminded attitude and ability to work with people at all levels
- Resourceful and proactive in problemsolving
- Able and willing to work after office hours and on weekends in implementing and managing office facilities management projects and work when needed.
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