Assistant Executive Manager

2 weeks ago


Singapore AL SHAIKA PTE. LTD. Full time

Assistant Executive Job Description
We are looking for a new executive assistant to support our executive team.

You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.


Assistant Executive Responsibilities:

  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Provide general administrative support.

Assistant Executive Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • Indepth understanding of entire MS Office suite.
  • High school diploma.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fastpaced quickly changing environment.
  • A proactive approach to problemsolving with strong decisionmaking skills.
  • Professional level verbal and written communications skills.

  • Executive Assistant

    2 weeks ago


    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    Executive Assistant: Work directly with the CEO to support all aspects of his daily work routine. Maintain CEO's calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. Handle urgent requests and changes in relation to meetings with CEO. Serve as a liaison between CEO, Exco Team, internal and external...


  • Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    SCOPEThe Assistant Director of Food & Beverage should contribute to and support Kempinski's vision of becoming the undisputed leader in the hospitality industry, making our food & beverage offer a key differentiating factor for the Kempinski brand. The incumbent must grow into the position of Food & Beverage Head of Department.OVERALL OBJECTIVES Ensure that...


  • Singapore Executive Access Full time

    You will be required to: Perform research on various legal matters relevant to the family office, including estate planning, trust administration, tax laws, real estate transactions, and regulatory compliance. Analyze and summarize legal documents, statutes, and regulations for attorney review. Collaborate with the investment team to support the legal...


  • Singapore Page Executive Full time

    About Our Client Our client is known as one of the largest and most prominent plantation and processing companies in SEA. With a rich history and a commitment to sustainability, innovation, and excellence, we are seeking an exceptional leader to serve as their Regional Executive Director. Job Description As the Executive Director you are responsible for...


  • Singapore Page Executive Full time

    About Our Client Our client is known as one of the largest and most prominent plantation and processing companies in SEA. With a rich history and a commitment to sustainability, innovation, and excellence, we are seeking an exceptional leader to serve as their Regional Executive Director. Job Description As the Executive Director you are responsible for...


  • Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments You need to attending to guests and visitors You need to preparation for meetings You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. General office administrative...

  • Sales Executive

    2 weeks ago


    Singapore The Executive Home Store Full time

    The Executive Home StoreItalian Furniture and Lifestyle Store has vacancies for:Sales Executivesfor those who want a career in retail Promote sales of Italian imported furniture and lifestyle accessories Identify marketing opportunities for new customers Maintain and service existing customers' database Good professional customer care and services Coordinate...


  • Singapore Page Executive Full time

    Company is leading player in what they do Project involves Technology, Projects, Operations & EngineeringAbout Our Client:Our client is a data centre provider headquartered in Singapore. With a global platform of data centres in the world's major business markets of over 170 facilities across Singapore, China, India, Indonesia, Japan, South Korea, Thailand,...


  • Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    **Assistant Manager, Compensation & BenefitsJob Responsibilities/Key Tasks Implement strategic HR initiatives; monitor HR function's capability and readiness levels for incorporating strategic HR initiatives within their function Assist the manager to lead operations team in the implementation of strategic HR initiatives Implement HR systems pertaining to...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.What we offerThe Executive Group is poised to lead the maritime services industry by driving innovations and creating strategic value for its partners.In order to keep pace...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.What we offerThe Executive Group is poised to lead the maritime services industry by driving innovations and creating strategic value for its partners.In order to keep pace...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.**What we offerThe Executive Group is poised to lead the maritime services industry by driving innovations and creating strategic value for its partners.In order to keep...


  • Singapore TURTLETREE LABS PTE. LTD. Full time

    About TurtleTreeUtilising modern cell-based technology, TurtleTree is going all-in on a mission to overhaul the world of food. Our vision? A new generation of sustainable nutrition that's better for the planet, better for the animals, and better for people everywhere.Our CultureBased out of Singapore and the US, TurtleTree is home to a truly global...

  • Investment Manager

    2 weeks ago


    Singapore AP EXECUTIVE PTE. LTD. Full time

    Our client, a prestigious multi-asset fund, is seeking an Investment Manager to support the Chief Investment Officer and the team.Key responsibilities: Produce proposals for new investments, conduct investment research, ESG research, and due diligence of investment agreement/legal documentation Create and manage Excel models and tools as necessary to analyze...

  • Teacher Assistant

    2 weeks ago


    Singapore Inspire Executive Limited Full time

    Salaries and Benefits:- $1,800.00 per month Comprehensive insurance coverage Issued eMedical Card upon 3 months of service Teleconsult available upon 3 months of serviceRoles & Responsibilities: Provide support to teachers within and outside classrooms and will work under the direct instructions or supervision of teachers and allied educators. You can...

  • Summer Associate

    2 weeks ago


    Singapore ACTIS MANAGER SINGAPORE PTE. LIMITED Full time

    This will encompass gaining exposure to the different phases of originating and executing upon investment opportunities and may potentially include involvement in portfolio management or an exit process.During the 8-10-week placement, you will spend time in Asia and travel, restrictions permitting, to the Actis Head Office in London giving you the...


  • Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    THE CLIENT is a leader in the mobile and industrial fluid power industries with components that is commonly used in the construction & mining, oil & gas and marine, agricultural, discrete manufacturing and processing industries.The function supports the quote-to-cash process in responding to customer enquiry and claims.Responsibilities:Responsibilities for...

  • Business Executive

    2 months ago


    Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full time

    Roles & ResponsibilitiesAs a Business Executive, is responsible for overseeing business operations across departments. Their duties include hiring new staff, conducting office meetings and coming up with proactive strategies to improve productivity and employee morale.Job Responsibilities: Support current and future business needs through the development,...


  • Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    Job Responsibilities: Conduct AML/KYC periodic reviews on high risk and high net worth customers as well as customers who are public figures. Review and investigate alerts escalated from the first level Formalize an analysis based on the transaction investigation Implement compliance review program by performing compliance review on business activities and...


  • Singapore Page Executive Full time

    About Our Client Our client is an exciting wealth and asset manager that invests across various strategies. Over the next five-six years, they are aiming to double their AUM and get closer to the ten-billion mark. They are hoping to achieve that milestone by opening new markets, expanding their product offerings for existing client base, and entering into JV...