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Receptionist and Admin
3 months ago
Receptionist and Admin
Work Dynamics - Integrated Facilities Management
Location:
Changi
About JLL
We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
We're a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
If you're looking to step up your career, JLL is the perfect professional home.
At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.
You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLLWe are looking for Receptionist
What this job involves
Handling visitors
As a front desk personnel, you will be receiving, informing and guiding visitors including co-ordination with client's employees. You will also be responsible for maintaining the visitor log and the monthly contract list update.
Managing reception area
You will be responsible for maintaining the front office, reception area and all meeting and conference rooms in the client areas.
Ensure that they are clean, presentable and are in compliance with regulations or requirements of the client.Phone Calls
You will be managing day-to-day incoming and outgoing calls and maintaining telephone registers including the switchboard operations.
You will also managing Facilities Request Call and contribute information for inclusion in the Monthly Report submitted to the client.
Mail RoomYou will be managing day-to-day incoming and outgoing mails (Local and Overseas). You have to record all the mails and submit Monthly Report to client.
General administrative activities & office operation
You are required to manage Client's Recreation Card and supply of toners for all the photocopiers.
You will provide assistance in general administrative activities (i.e ordering of stationary) and other duties as assigned by the Facilities Manager.
Manage general office operation. Can give clear instruction and direction to the facility team and other functions who are supporting the office operation.
Managing client director's calendar of appointments, meeting coordination, travel arrangements, concur expenses claims.
Supporting customer's visit, workshop and organize company events etc
Other ad hoc duties which may be assigned
Experienced
You have at least 2 to 3 years of experience in a similar role in a corporate environment. Basic knowledge of Microsoft Office is compulsory. It would be great if you have prior experience in facilities, property management, hospitality or related field.
Professional
You are able to carry yourself well and present a professional and friendly corporate image to clients.
You are also able to confidently interact with all levels of the organisation from Heart of Department to Cleaning Contractors and learn new systems quickly.
Good CommunicatorYou can communicate well with senior leadership and stakeholders and interfacing with Executive.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL- We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.
