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Receptionist

2 months ago

Singapore HERBERT SMITH FREEHILLS LLP Full time
Receptionist Job Description

We are seeking a highly skilled and organized Receptionist to join our team at Herbert Smith Freehills LLP in Singapore.

The successful candidate will be responsible for providing exceptional administrative support to our internal staff and external visitors, ensuring a seamless and efficient experience.

Key Responsibilities:

  • Manage the reception area, lobby, and public areas to maintain a high standard of presentation.
  • Answer and direct incoming calls, take messages, and forward them to the relevant person in a timely manner.
  • Support high-level client service requirements, including serving coffee, tea, or other drinks to guests and visitors.
  • Manage the conference rooms calendar efficiently and work with the cleaner to maintain a tidy appearance.
  • Ensure all meeting connections go smoothly and learn to use meeting rooms equipment.
  • Handle reprographics requests for clients and prepare the Out-of-Office and Visitors update for all Singapore users.
  • Ensure all incoming mail is distributed promptly and maintain a Visitor/Contractor Pass log.
  • Arrange laundry for events and support event logistics.
  • Admin tasks such as printing and binding, ordering supplies, and preparing invoices.

Requirements:

  • A minimum of 2 years' relevant working experience in a professional services environment.
  • Excellent interpersonal and customer service skills.
  • Strong telephone manners and communication skills.
  • Ability to work in a highly collaborative team environment.
  • Flexible to work after hours and on weekends/public holidays if required.
  • Good command of English.
  • Proficiency in MS Office.

At Herbert Smith Freehills LLP, we value diversity, innovation, and client focus. We strive to create a working environment based on mutual trust and respect, where you can perform at your best while maintaining a sustainable balance across your life.