Senior Library Executive, Communication

2 weeks ago


Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time
The Office of Information, Knowledge & Library Servicesseeks an enthusiastic and passionate individual to join theCommunication & Outreach team to execute strategiccommunication initiatives and stakeholder engagement activitiesusing skills and knowledge in event management, logistics,publicity tools and social media and provide a wide range ofadministrative and management support for theteam.

Responsibilities:
  • Executeengagement activities for the various stakeholders, e.g.undergraduates and postgraduates.
  • Monitor theteam's role based email and resolve enquiries from the centralenquiry management system.
  • Act as key liaisonto communicate directly with stakeholders, e.g. school and collegeadministrators and library colleagues to facilitate theirrequests.
  • Coordinate logistics required formajor library events, activities, andinitiatives.
  • Coordinate the setup and takedownof exhibitions or displays within library premises with bothinternal and external users.
  • Conduct researchand seek recommendations for purchases required for the team'sevents and projects.
  • Contribute approvedcontent to website and social mediachannels.
  • Maintain content calendar for theteam.
  • Monitor and recommend potential trendsand topics in social media and website developments for the team'sreview.
  • Coordinate and monitor the progress ofdesign requests and production of promotional materials for thelibrary.
  • Distribute promotional materials tovarious publicity channels andplatforms.
  • Perform administrative tasks whichincludes rostering of staff and Student Assistants, budgettracking, and procurement.
  • Collect, organiseand perform basic analysis of keystatistics.
  • Source, recommend and secure theappropriate catering, gifts, display accessories andequipment.
  • Maintain the team's inventory ofgifts, marketing collaterals, exhibition accessories, andequipment.


Requirements:
  • Arecognised Degree in any discipline or a diploma holder withextensive working experience.
  • Knowledge andexperience in the use of Microsoft Word, Excel andPowerPoint.
  • Knowledge and experience inorganizing workshops, events andactivities.
  • Knowledge and experience in usingweb and social media tools.
  • Knowledge ofcontent management systems and online educational tools will beadvantageous.
  • At least 2 years workingexperience in a marketing or communicationsrole.
  • Experience with designing and supervisingdirect marketing materials.
  • Good oral andwritten communication skills.
  • Service and useroriented.
  • Self-motivated and able to workindependently.
  • Strong interpersonal andcommunication skills.
  • A good teamplayer.
  • Creative with an eye fordesign.


We regret thatonly shortlisted candidates will benotified.

Hiring Institution: NTU

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