Office Manager
2 weeks ago
Job Description: Office Manager & Executive Assistant (Singapore)
Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Office Manager & Executive Assistant to support the APAC CEO. This pivotal role involves managing the Singapore office's operations and providing executive-level support to ensure the seamless execution of business priorities. The ideal candidate will possess excellent French conversational skills and thrive in a fast-paced, multicultural environment.
Key Responsibilities:
Executive Support- Serve as the primary point of contact for the APAC CEO, managing schedules, meetings, and correspondence with professionalism.
- Coordinate complex calendar arrangements, including cross-time-zone scheduling.
- Organize travel itineraries, including flights, accommodations, and visas, ensuring cost-effective and efficient plans.
- Prepare reports, presentations, and briefing documents as needed.
- Manage confidential and sensitive information with utmost discretion.
- Oversee the daily operations of the Singapore office, ensuring a well-functioning, organized workspace.
- Liaise with vendors and service providers for office supplies, maintenance, and facilities management.
- Manage office budgets, including expense tracking and financial reporting.
- Support onboarding of new hires, including workstation setup and orientation.
- Plan and execute team events, meetings, and celebrations.
- Act as a liaison between the APAC CEO and internal/external stakeholders, fostering strong professional relationships.
- Assist in translating or interpreting documents and conversations between French and English as needed.
- Draft and proofread correspondence in both languages, ensuring high-quality communication.
Qualifications and Requirements:
- Bachelor's degree or equivalent professional experience.
- Proven experience as an Office Manager and/or Executive Assistant, preferably in a multinational or APAC regional setting.
- Strong French conversational skills; fluency in both French and English is preferred.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal and communication skills, with the ability to work collaboratively and independently.
- Demonstrated discretion in handling confidential information.
- A proactive mindset with a problem-solving approach to challenges.
Why Join Us?
- Be a key contributor in a dynamic and multicultural environment.
- Work directly with senior leadership in a high-impact role.
- Competitive compensation and benefits.
Location: Singapore
If you are a dedicated professional with a passion for excellence and a knack for organization, we invite you to apply for this exciting opportunity.
Tell employers what skills you have
Outlook
Excellent Communication Skills
Budgets
Microsoft Office
Travel Arrangements
Translating
Office Management
Security Policy
Administration
Interpreting
French
VC
Communication Skills
Administrative Support
Scheduling
Facilities Management
Ability to Prioritize
Financial Reporting
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