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Operations Admin Executive

1 month ago

Singapore LEXBUILD MOTORS PTE. LTD. Full time
Roles & Responsibilities

Job Description

  • To assist and support the Manager at the Ops department on the day-to-day workshop & depots operations.
  • Provide administrative support to the Ops Department such as filing, recording of job requisition (JR), incoming & outgoing vehicles records, bi-weekly insurance claims report, etc.
  • Assist to handle the full set of the accident claim processes, ensuring motor claims processes are followed up closely, till the finalization of payment.
  • Submission of insurance report on a bi-weekly basis and endorsed by Manager
  • Issuance of the Quotation, DO and Invoice for the depots.
  • To assist Manager in conducting bi-weekly toolbox meetings, ensuring proper documentation is in place.
  • Ensuring the First Aid box and its content are constantly monitored and replenished.
  • Ensuring monthly OT claims are processed and approved for HR to process with payroll calculation.
  • To render kind assistance to foreign workers on all administrative applications.
  • Actively participate and attend safety committee meetings in the absence of the Manager in compliance with organizational safety practice & procedures.
  • Any ad-hoc duties as assigned.

Job Requirement

  • A-level / Diploma and above or equivalent.
  • Compulsory to have knowledge in Microsoft Office, especially Excel.
  • Report generation with a good eye for details to ensure report accuracies.
  • Meticulous sense of responsibilities and good working attitude & follow-up skills.
  • Good interpersonal skills and being able to work in a fast-paced environment.
  • Enjoy working with all levels of employees.
  • Process good communication and written skills.

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Interpersonal Skills
Administration
Payroll
Vehicles
Compliance
Written Skills
First Aid
Administrative Support
Excel
Requisition
Able To Work Independently