Executive Assistant to Director

4 weeks ago

Singapore RECRUIT INTERNATIONAL CONSULTANTS PTE. LIMITED Full time
Roles & Responsibilities

Job Description

Your Role

We are looking for an experienced Personal Assistant to provide high-level confidential support to the Director by delivering full secretarial and administrative service to an International Human Resource & Immigration company.


What Will You Do

  • To manage Director's calendar, for meetings, events, expense reports, and claims submission.
  • To plan and schedule meetings according to Director’s requirements.
  • To coordinate internal meeting arrangements for the Director.
  • To prepare and compile meeting materials, such as presentation decks, files, reports and other information.
  • To follow up with relevant parties to ensure timely submission of materials prior to the meeting.
  • To attend meetings or discussions with the Director and record minutes, including person's responsible for the follow-up action points and timeline for completion.
  • To follow up with relevant parties and record progress of follow-up action items prior to the next meeting.
  • To conserve the Director's time by reading, researching, collecting and analysing information as needed ahead of time.
  • To maintain an organized system for tracking, monitoring and prioritising contacts, tasks, and projects for the Director.
  • To coordinate key initiatives and projects on behalf of the Director.
  • To support the Director in the management of her IT equipment (e.g., laptop, printers and office phone), mobile devices as well personal and corporate software applications.
  • To support the EC in planning, organising and executing personal matters.
  • To manage sensitive matters with a high level of confidentiality and discretion.
  • Be responsive to emails/ text messages/ phone calls, with contact outside normal business hours.
  • To perform any other tasks and duties assigned by the Director.

What Do We Want

  • At least a Diploma/ Degree in a relevant field, preferably in Human Resource Management/ Marketing
  • At least 2 years of experience in office administration work
  • Strong written and verbal communication skills.
  • Have strong knowledge in MS Word, Excel, and PowerPoint.
  • Familiar with Social Media platforms and applications.
  • Good interpersonal and communication skills.
  • Good knowledge of MOM/ CPF/ ICA/ IRAS or other immigration work will be an advantage

Tell employers what skills you have

Microsoft Office
Microsoft Excel
IRAs
Social Media
Travel Arrangements
Arranging
PowerPoint
Office Administration
MS Word
Pressure
Human Resource
Mobile Devices
Communication Skills
Administrative Support
Resource Management

  • Compliance Program Director at Executive Access

    2 weeks ago

    Singapore Executive Access Full time

    At Executive Access, we are seeking an experienced Compliance Program Director to lead our global compliance program. This is a critical role that requires strong knowledge of current Securities and Exchange Commission (SEC) regulations.The ideal candidate will have prior working experience in a SEC regulated Private Equity firm and possess at least 10 years...

  • Assistant director

    1 month ago

    Singapore GatedTalent - Connecting Top Executive Search Firms And Executives Full time

    The Assistant Director (Contracts Management) works closely with the Deputy Director (Contracts Management) to lead a team of contracts managers for timely procurement of contracts including streamlining procurement procedures and ensuring compliance with government policies and regulations for development projects.Job Purpose The function of the Contracts...

  • Chief Compliance Director

    4 weeks ago

    Singapore Executive Access Full time

    Job DescriptionWe are seeking an experienced Chief Compliance Director to join our team at Executive Access.Job SummaryThe Chief Compliance Director will be responsible for managing and implementing the firm's global compliance program, including an internal compliance team and third-party compliance analysts. This role requires a strong understanding of...

  • Education program director

    2 months ago

    Singapore Page Executive Full time

    About Our Client Non-profit organization in Singapore which is recruiting for experienced candidates who have experience in a similar NGO environment or start-up environment to join their team here. Job Description The Education Program Director will be leading the development of K12 and tertiary education and student programs centering around the science,...

  • GatedTalent - Connecting Top Executive Search Firms And Executives | Assistant Director (Contracts M

    4 weeks ago

    Singapore GatedTalent - Connecting Top Executive Search Firms And Executives Full time

    The Assistant Director (Contracts Management) works closely with the Deputy Director (Contracts Management) to lead a team of contracts managers for timely procurement of contracts including streamlining procurement procedures and ensuring compliance with government policies and regulations for development projects. Job Purpose The function of the Contracts...

  • Studio production director

    2 months ago

    Singapore Page Executive Full time

    About Our Client Well established NGO which is growing its presence in Singapore is recruiting for an experienced Studio Production Director to join its team here. Job Description The Studio Production Director will be leading the studio management and mixed media education content production. These content productions will be largely developed on mixed...

  • Education Program Director

    5 days ago

    Singapore Page Executive Full time

    About Our Client A non-profit organization in Singapore is recruiting experienced candidates to join their team. Job Description The Education Program Director will lead the development of K12 and tertiary education and student programs centered around science, nature, or marine topics, encouraging hands-on learning experiences. This role will oversee...

  • Executive Assistance to Director

    4 weeks ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & Responsibilities Position: Executive Assistantance to Director / Secretary Consulting Firm In Managing Family Business (Confidential) Working Location : Suntec City, Singapore Working Day : 5 Work Days, 9AM – 6 PM Salary Range: $4,000 - $5,000 + BonusTo perform this job successfully, the individual is expected to handle highly sensitive and...

  • Executive Assistance to Director

    4 weeks ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & Responsibilities Position: Executive Assistantance to Director / Secretary Consulting Firm In Managing Family Business (Confidential) Working Location : Suntec City, Singapore Working Day : 5 Work Days, 9AM – 6 PM Salary Range: $4,000 - $5,000 + BonusTo perform this job successfully, the individual is expected to handle highly sensitive and...

  • Regional Managing Director

    3 hours ago

    Singapore ANKH Executive Search Full time

    Regional Managing Director – Banking and Payments Solutions, APAC APAC SALES COVERAGE – BANKING AND PAYMENTS SOLUTIONS, SaaS, BaaS – DIGITAL BANKING – GLOBAL FINTECH COMPANY – STRONG & EXCITING BUSINESS PLAN Attractive salary with outstanding commission opportunities ID: 186This position is based in Singapore covering the APAC market. Our client...

  • Personal assistant to director

    1 month ago

    Singapore ASSEMBLY WORKS Full time

    Founded in 2018, ASSEMBLY WORKS PTE. LTD. is an accounting and corporate services firm centrally along Eu Tong Seng St with sheltered access to Clark Quay and Chinatown MRT stations. With strong customer-centric focus, the company has grown steadily to where it is now while maintaining 5-star customer satisfaction. Responsibilities: Executive Support and...

  • Room to read | Event Coordinator

    3 days ago

    Singapore Room to read Full time

    World Change Starts with Educated Children Fundraising Events Coordinator ( Associate )Location: Singapore ( Remote in Singapore )The Opportunity : As the Fundraising Events Coordinator for the APAC region, you will support the implementation of Room to Read’s five annual galas in Australia, Hong Kong, India, Japan, and Singapore, along with other...

  • Executive Assistant

    2 months ago

    Singapore Executive Access Full time

    You will be required to support the company directors in the following General administrative duties General Finance and accounting related work Liaising with bankers to provide documentation for KYC purpose To qualify for this role, you must possess Minimum 2 years working in a family office environment Some prior experience in general finance experience...

  • Director Assistant

    1 month ago

    Singapore GO GLOBAL HR PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director.Responsibilities: Handle a wide range of administrative tasks, both business and personal, to ensure the Director’s daily activities run smoothly. Manage and coordinate the Director’s schedule,...

  • Director Assistant

    2 weeks ago

    Singapore SEED SQUARED PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & ResponsibilitiesWe are looking for an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director.Responsibilities: Handle a wide range of administrative tasks, both business and personal, to ensure the Director’s daily activities run smoothly. Manage and coordinate the...

  • Director Assistant

    4 weeks ago

    Singapore GO GLOBAL HR PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director.Responsibilities: Handle a wide range of administrative tasks, both business and personal, to ensure the Director’s daily activities run smoothly. Manage and coordinate the Director’s schedule,...

  • Director Assistant

    2 weeks ago

    Singapore SEED SQUARED PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & ResponsibilitiesWe are looking for an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director.Responsibilities: Handle a wide range of administrative tasks, both business and personal, to ensure the Director’s daily activities run smoothly. Manage and coordinate the...

  • Regional Sales Director

    3 hours ago

    Singapore ANKH Executive Search Full time

    Top Global FinTech | Strategic Growth Focus | High-Performing Team | Leading Lending Solution Position No. 193Base Location: Singapore Overview: Our client, a top global FinTech company with the world leading lending solution globally, is seeking a highly experienced, well-networked, and results-driven Regional Sales Director to lead and contribute to the...

  • Director, private banker

    2 months ago

    Singapore Page Executive Full time

    About Our Client Our client is a European Private Bank with a longstanding history of success and track record in the region. As part of their continual expansion plan, they are looking for a Director, Private Banker to manage and serve their existing diverse clients in Taiwan while being proactive in onboarding new ones. Job Description Engage with UHNW...

  • Assistant Director

    3 hours ago

    Singapore Agency for Science, Technology and Research (A*STAR) Full time

    We are recruiting a Senior Manager/ Assistant Director / Senior Assistant Director to join its multistakeholder team to manage and support the execution of A*STAR's Strategic Research and Translational Thrust (SRTT) as part of Central Initiative Directorate (CID). The SRTT are major strategic programmes in priority areas identified by A*STAR for...