Admin Assistant

7 days ago

Singapore IWA DESIGN PTE LTD Full time
Roles & Responsibilities

Administrative roles:

  • Preparation of basic quotations, contracts and tender submissions.
  • Assist team on correspondence, documentation and delivery schedules.
  • Sourcing, ordering and delivering of project related materials.
  • Record minutes of meetings and prepare emails, faxes, correspondence, memos, etc.
  • Manage and maintain office stationeries and pantry supplies
  • To assist and work together with ISO team
  • To manage and maintain good housekeeping of the entire office together with Superior
  • To handle and managed overseas courier services
  • To handle phone queries and attend to guests
  • Provide administrative and clerical support to HR/Admin manager
  • To maintain and manage office equipment
  • Ad hoc admin duties assigned by Directors or HODs.


PA roles :

  • Co-ordinate and manage MD and EDs’ daily paperwork, emails and claims.
  • Organize seminars and travel arrangement, hotels and travel expenses report for MD and ED.
  • Prepare presentation materials for MD and ED including tender documents with respective team members.
  • Manage phone and emails correspondence for MD and ED
  • Manage and arrange appointments with internal and external parties
  • Manage and spearhead company’s events and activities with team / committee from planning to execution and completion.
  • Managing and reviewing filing system and archives.
  • Ad hoc duties assigned by MD and ED.


The Person:

  • Minimum 2 years of relevant secretarial / Admin experience preferred
  • Proficient in MS Office applications.
  • Must be able to communicate in both English & Mandarin.
  • Good interpersonal with communication & written skills
  • Self-motivated, pro-active, meticulous, well-organized and able to work with minimal supervision.
  • Able to interact with all levels and a good team player.
  • Able to work within challenging and fast paced environment.

Tell employers what skills you have

Archives
Microsoft Office
Microsoft Excel
Housekeeping
Inventory
ISO
Administration
Data Entry
MS Office
Tender Submissions
Written Skills
Administrative Support
Team Player
Microsoft Word
Sourcing

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