Guest Service Agent

1 month ago


Singapore Link Hotel Singapore Pte Ltd Full time

Position Summary: The Guest Service Agent/Executive plays a key role in ensuring positive guest experiences by providing exceptional customer service at all touch points of the guest's stay.

Key Responsibilities:

Check-In/Check-Out:

  • Greet guests upon arrival, assist with check-in procedures, and provide relevant information about the hotel's services and facilities.
  • Process check-outs efficiently, addressing any guest queries or concerns.

Reservation Handling:

  • Manage reservations, including booking modifications and cancellations.
  • Ensure accurate recording of guest information in the system.

Up-Selling::

  • Maximizing room revenue by up-selling to a higher rate category and selling the highest possible rates for walk-in guests

Customer Service:

  • Provide personalized and attentive service to meet guests' needs.
  • Handle guest inquiries, requests, and complaints promptly and professionally.

Cashier Duties:

  • Handle guest payments, issue invoices, and provide accurate change.
  • Maintain a secure and organized cash handling process.

Room Assignment and Control:

  • Assign guest rooms based on preferences and availability.
  • Monitor and control room inventory, coordinating with housekeeping for room readiness.

Safety and Security:

  • Ensure the safety and security of guests by following established protocols.
  • Respond to emergencies and report incidents to the appropriate authorities.

Communication and Coordination:

  • Collaborate with housekeeping, maintenance, and other departments to ensure smooth guest experiences.
  • Communicate special requests and VIP arrangements to relevant departments.

Information Dissemination:

  • Disseminate information about hotel promotions, facilities, and local attractions to guests.
  • Provide directions and assistance with transportation arrangements.

Record Keeping:

  • Maintain accurate and organized guest records.
  • Generate reports as required by management.

Problem Resolution:

  • Resolve guest issues effectively and escalate matters to supervisors or management when necessary.
  • Anticipate and address potential challenges to enhance guest satisfaction.

 

Qualifications and Requirements:

  • Minimum ITE/O Level, certification in hospitality is a plus with one year of work experience
  • Candidates with over 2 years of customer service experience will be considered for the Executive role, 3 years experience and above will be considered for Duty Manager role 
  • Proven experience in customer service or front desk roles.
  • Excellent communication and interpersonal skills.
  • Familiarity with hotel management software and reservation systems.
  • Ability to handle cash transactions accurately.
  • Strong problem-solving skills and a proactive approach to guest satisfaction.
  • Flexibility to work in shifts, including weekends and holidays.
  • Impeccable grooming and professional appearance.
  • Customer-focused with a genuine passion for hospitality.

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