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Regional HR Specialist

3 months ago

Singapore Hologic Full time

This role is a 6 months contract. 

Recruitment and onboarding 

  • Provide recruitment administration support such as job code creation, creating requisition, candidate profile management and offer letter generation in Oracle   
  • Manage the talent sourcing process with hiring managers to ensure the right supply of talent as directedTimely processing of new hire onboarding and enrollment processes 
  • Keep track of employees’ probationary period, as well as coordinate the review and confirmation process 
  • Follow up with the hiring manager on new joiner’s onboarding schedule 

    Payroll and benefits 

    • Responsible for Emerging Asia benefits enrollment and ongoing administration for medical and insurance benefits as well as government claims 
    • Partner with external payroll vendors and internal stakeholders to administer timely and accurate monthly processing of payroll for Emerging Asia including, but not limited to, collecting all employee variations, new hire and termination data and on‐sending these to Finance for onprovision to payroll vendor. 
    • Ensure timely submission of yearly income tax returns for Emerging Asia 
    • Provide on‐going system support and guidance for ADP ESS and Manager Users. 
    • Ensure payroll reports match Oracle reports and accurately reflect employee remuneration. 
    • Ensure all statutory payroll, tax, government and audit reporting requirements are met in a timely fashion 
    • Ensure employee queries are addressed in a timely manner, either directly or through appropriate follow‐up with vendors
    • Investigate, and continually review service providers processes and support
    • Compile and update annual Salary, Benefits Review and Spot Surveys as directed by and delegated by Head of HR, Emerging Asia.

       HRIS Administration and maintenance support for Emerging Asia  

      • Monitor and maintain Oracle cloud modules of recruiting, onboarding, absence, time and attendance, compensation, talent and core ESS/MSS functionality in partnership with functional experts and HR teams
      • Provide support including troubleshooting, user training as and when required
      • Conduct periodic audits to maintain the accuracy and integrity of HR data in the region
      • Review business procedures/workflow to ensure system features are being fully utilized and identify Oracle Cloud features that may improve efficiency
      • Keep abreast of latest HRIS processes and reports

        General HR Operations 

        • Process staff new hires, employee changes and terminations in an accurate and timely manner 
        • Generate letters (e.g. employment changes, compensation changes, employee notifications etc) and reports when requested
        • Monitor contingent worker contract periods and flag HRBP appropriately
        • Offboarding ‐ Manage exit documentations and processes in a timely manner
        • Maintain P‐files of employees
        • Other administrative duties e.g. vendor invoice management
        • Assist Head of HR, Emerging Asia in generation of standard reports including, but not limited to, monthly reporting, headcount reporting, turnover reporting and organisation charts.
        • Assist Head of HR, Emerging Asia with the administration of training courses and/or events.
        • Contribute to the development, implementation and monitoring of policies and procedures based on relevant legislation and contemporary HR management practices which provide an effective, consistent and timely delivery of HR services to support organisation needs. 

          Others 

          • Plan and execute Wellness Talk on a quarterly basis
          • Other duties as assigned

            Qualifications & Experience 

            • Bachelor’s Degree from an accredited university
            • At least 5 years of HR generalist experience, with experience in payroll and HR operations for Singapore, and ideally other countries
            • Experience in shared‐services environment
            • Experience with HRIS systems such as Oracle Cloud, Workday, Peoplesoft

              Skills & Attributes   

              • Problem‐solving and solution‐mindset
              • Process‐oriented
              • Excellent time management skills
              • Ability to work independently and multi‐task
              • Ability to work independently within a team environment.
              • Excellent interpersonal skills, good customer‐orientation and vendor management skills
              • Strong organisational and planning skills.
              • Strong collaboration skills
              • Proficiency with Microsoft Office, excel, powerpoint, word