Office Administrator

3 days ago

Singapur, Singapore Vinova Pte. Ltd. Full time

We are seeking a motivated and proactive Office Administrator to join our team in Singapore office. This role is crucial in ensuring smooth daily office operations and providing essential support to our HR, finance, and sales team. Your attention to detail and organizational skills will help us maintain a productive and efficient work environment.

Responsibilities:
  • Oversee and manage the day-to-day administrative functions of the office, ensuring that all aspects of office maintenance and staff support are handled efficiently.
  • Handle office supplies, equipment, and facilities to ensure everything is well-maintained and operational.
  • Plan, organize, and coordinate office events and meetings, ensuring that all logistics are handled seamlessly.
  • Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and assisting with general office tasks.
  • Welcome guests and clients professionally, ensuring a positive experience.
  • Facilitate HR functions, such as recruitment, employee engagement, paperwork management, attendance and leave tracking, and handling logistical arrangements.
  • Contribute to HR tasks including onboarding new employees, offboarding, performance management, and supporting learning and development programs.
  • Organize and coordinate activities to enhance company culture and foster employee engagement.
  • Collaborate with the finance team on basic bookkeeping, invoicing, and expense tracking to ensure accurate financial records.
  • Support the sales team with document preparation, sales meeting coordination, record maintenance, and sales tracking.
  • Support client communications and follow-ups.
  • Perform other tasks as assigned by the higher manager, contributing to various departmental needs and overall office efficiency.
Requirements and skills:
  • A motivated and detail-oriented individual with a strong interest in administrative and HR work.
  • No prior experience required; training will be provided.
  • Experience in HR or finance is a plus.
  • Strong organizational and multitasking skills.
  • Capability to work independently and collaboratively within a team.
  • Good communication skills and a positive learning mindset.
  • Basic proficiency in MS Office and other relevant software.
Why you will love working here:
  • Opportunity for professional growth and development in HR and administration.
  • Supportive and collaborative work environment.
  • Comprehensive training and development opportunities.
  • A fun, Silicon Valley-style startup culture that values openness, fun, and awesomeness.
  • Attractive salary with multiple bonus schemes and annual salary review.
  • 13th-month salary benefits.
  • Exciting company activities.
  • Free in-house entertainment facilities, coffee, and snacks.
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