HR Officer

3 weeks ago

Singapur, Singapore JEN SINGAPORE TANGLIN BY SHANGRI-LA Full time

Primary Role:
To support the Human Resources department in day-to-day operations, assisting with recruitment, onboarding, employee services, HR systems, and engagement activities to ensure smooth delivery of HR functions.

Responsibilities

  • Coordinate recruitment logistics, including scheduling interviews and liaising with candidates and hiring managers.
  • Collate candidate documents and ensure interview assessment forms are completed by hiring panels.
  • Conduct reference checks for shortlisted candidates.
  • Assist with the onboarding process for new joiners, including pre-employment documentation, system access, induction, and welcome materials.
  • Create and update biometric access for new joiners, and support employees with related access issues.
  • Obtain and consolidate quotations for staff events, training, and welfare initiatives.
  • Support employees with HR system access issues (e.g., HR Connect, Orisoft & etc).
  • Verify and process HR-related invoices for accuracy and compliance.
  • Prepare and circulate EDMs and communication materials for HR programs and staff events.
  • Update staff notice boards and visual projectors with information on staff movements and HR updates.
  • Maintain HR records, files, and databases to ensure accuracy and confidentiality.
  • Provide administrative support for employee engagement and welfare activities.

Requirements:

  • Diploma or equivalent qualification in Human Resources, Business Administration, or related field.
  • Prior HR or administrative experience preferred; fresh graduates with strong interest in HR are welcome.
  • Strong organizational skills with the ability to multi-task and meet deadlines.
  • Proficient in MS Office applications; experience with HR systems (e.g., PeopleSoft, Orisoft) is an advantage.
  • Good communication and interpersonal skills to liaise effectively with staff, candidates, and vendors.
  • High attention to detail, accuracy, and record-keeping.
  • Proactive, resourceful, and a team player with a positive attitude.
  • Discreet with confidential information and professional in all interactions.
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