Business Administrator

Join to apply for the Business Administrator role at Brunswick Group

The Opportunity: Brunswick Group seeks an experienced and dedicated individual to join the team as a Business Administrator. In this role, you will manage the operational, administrative, and coordination needs of a selection of Leadership colleagues, comprising an assigned selection of Partners and Directors (the Leadership).

The role requires impeccable organizational skills, attention to detail, a proactive and agile mindset, a professional and collaborative approach, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced environment, serve as a thought partner, and drive excellence in task execution.

Key Responsibilities

• Calendar and Schedule Management: Optimize the Leadership’s time by planning and coordinating schedules, resolving conflicts, anticipating difficulties, prioritizing across multiple time zones, and ensuring they have the right information and briefing for meetings.
• Prioritize and coordinate internal and external commitments to optimize the Leadership’s time.
• Coordinate briefings and gather relevant materials, providing the Leadership with papers or briefings in advance of meetings.
• Draft documents, edit presentations, and assist with preparation of presentation materials across teams and functions.
• Manage general events administration, including invitation emails, confirmation emails, chasing responses, and maintaining intranet and related databases; continuously look for efficiencies.

Travel Coordination

• Arrange complex international and domestic travel itineraries, including flights, accommodations, visas and ground transportation.
• Prepare detailed travel agendas and ensure travel documentation is in order.
• Arrange and implement attendance at conferences, events, and meetings for the Leadership, including domestic and international travel.

Collaboration, Communication and Correspondence

• Anticipate problems and handle issues with diplomacy while working toward swift resolution.
• Understand the firm’s work and how the Leadership team functions to coordinate with other teams globally.
• Draft, review, and edit correspondence, presentations, and reports as needed.

Information Management

• Maintain accurate files, records, and databases for easy accessibility by the Leadership.
• Conduct research and compile information to support decision-making and strategic initiatives.
• Keep Leadership informed of trends, company initiatives and events.

Meeting Coordination and Support

• Prepare agendas, materials, and presentations for Leadership meetings.
• Record meeting minutes, follow up on action items, and ensure timely completion of tasks.

Project Coordination

• Coordinate special projects and initiatives as assigned by the Leadership, collaborating with cross-functional teams.
• Track project milestones and deadlines, providing regular updates and status reports.
• Be aware of business strategies and act as project manager where necessary.

Confidentiality and Discretion

• Handle confidential information with discretion and maintain professionalism in all interactions.

Knowledge, Skills and Competencies Professional Experience & Technical Proficiency

• Minimum 5 years of administrative and operational experience, ideally within professional services, law firms, financial institutions, or international organisations.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Power BI is a plus.
• Practical experience with AI productivity tools such as Copilot and ChatGPT.
• Ability to manage complex schedules across multiple time zones.

Communication & Collaboration

• Exceptional verbal and written communication skills.
• Strong interpersonal skills with the ability to work independently and as part of a team.
• Professional and service-oriented engagement with stakeholders and clients.
• Discretion and sound judgment in handling confidential information.

Project & Time Management

• Strong project coordination and task execution capabilities.
• Effective multi-tasking with strong time management and organizational skills.
• Attention to detail and follow-through under tight deadlines.

Professionalism & Adaptability

• Maintain high professionalism in all interactions and environments.
• Proactive, solution-driven mindset and willingness to take on new challenges.
• Adapt to fast-paced, evolving contexts with focus on results and quality.

Business Acumen & Global Perspective

• Interest in business operations and current global affairs.
• Strategic mindset applied to administrative responsibilities aligned with organizational goals.

Key Stakeholder Group

• Office-based Partners and Directors
• Office-based Business Manager
• People and Recruitment Team, Asia-Pacific
• ICT Team, Asia-Pacific
• Finance and BI Team, Asia-Pacific
• Head of Operations, Asia-Pacific

About Brunswick

Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate stakeholder relationships, and deliver outcomes. We value inclusivity, excellence, and intellectual curiosity. Founded in 1987, Brunswick operates with a global footprint and a one-firm firm approach. Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to protected characteristics.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Business Consulting and Services

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