HR & Admin Officer (12 Months Contract)

4 weeks ago

Singapore GOLD COIN MANAGEMENT HOLDINGS PTE. LTD. Full time

Overview of the role

We are seeking a proactive and detail-oriented HR & Admin Officer to join our team on a 12-month contract. This role plays a vital part in supporting the full employee lifecycle, ensuring smooth HR operations, data accuracy, and compliance across various processes.

Employee Lifecycle Management
  • Maintain accurate employee records and ensure timely updates.
  • Provide support across the hire-to-retire cycle, collaborating with cross-functional teams to improve employee experience.
  • Prepare employment contracts, certification letters (including cross-border arrangements), and HR documentation.
  • Manage HR-related invoicing and administrative tasks.
HRIS and Documentation
  • Maintain employee data and career progression records in a secure and organized manner.
  • Support HR database alignment and employee data migration efforts.
  • Ensure operational excellence through accurate and updated documentation.
Benefits Administration
  • Act as the first point of contact for employee queries related to benefits, HR policies, and procedures.
  • Liaise with the leave management partner to manage leave administration.
  • Coordinate with the HR Centre of Excellence on benefits-related matters.
  • Handle submission of leave disbursements to relevant local authorities.
Governance, Compliance & Analytics
  • Conduct first-level checks to ensure HR operations comply with internal policies and local labor laws.
  • Support the execution and monitoring of updated HR policies and procedures.
  • Assist in audits and maintain statutory and compliance records.
  • Support the compilation of HR survey data and regular reporting.
  • Facilitate the following:
    - 100% PAR form endorsement for Year 2024
    - Consolidation of Year 2025 PAR goal setting
    - Filing of Merit and DB letters into employee personnel files
    - Employee data provision using HR templates
    - Training logistics and administrative coordination
Employee Relations and Support
  • Coordinate and manage Red Dot Connect invitations and calendar scheduling.
  • Support internal engagement and culture-building initiatives to improve employee engagement scores.
Requirements
  • Diploma or Degree in Human Resources, Business Administration, or a related field.
  • Minimum of 2 years' relevant experience in HR and administration.
  • Proficient in HRIS platforms, Google Workspace, and Microsoft Office tools.
  • Strong interpersonal, communication, and organizational skills.
  • High attention to detail and ability to handle confidential information with discretion.
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