HR and Payroll Specialist

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At MindChamps, our people are the heart of our success. Our rapid global growth isn't just about educating champions; it's about empowering our team to become champions in their own careers. We offer a dynamic, supportive environment where your expertise in both HR operations and precise payroll management will be valued and pivotal to our mission.

We are seeking a versatile HR & Payroll Specialist to become an integral part of our team. This unique role is the perfect blend of hands-on payroll expertise and broad-based HR generalist functions. If you are a detail-oriented professional who thrives on accuracy, enjoys human interaction, and wants to see the direct impact of your work, this is your opportunity to grow with us.

Overview Payroll & Compensation Administration

• Process end-to-end monthly payroll for employees accurately and in a timely manner, ensuring compliance with all statutory requirements.
• Manage and submit all government-related claims and contributions, including CPF, IRAS filings (IR21, IR8A), NS Make-up Pay, Government-Paid Leave, and child levy.
• Administer annual compensation exercises, including bonus calculations and salary increments.
• Prepare monthly payroll-related reports for finance (e.g., costing, levy reports).

HR Operations & Generalist Support

• Serve as the first point of contact for employee and manager queries on HR policies, benefits, and procedures.
• Own the employee lifecycle data management in our HRIS (SuccessFactors), ensuring all records from onboarding to offboarding are accurate and up-to-date.
• Handle the full spectrum of work pass applications, renewals, and cancellations.
• Administer all leave policies, annual encashment, and carry-forward exercises.
• Draft and issue all HR-related correspondence (e.g., employment contracts, confirmation, promotion, and variation letters).
• Support key HR cycles including performance management, annual reviews, and employee engagement initiatives.
• Manage employee insurance matters, including policy renewal and claims processing.
• Support ad-hoc HR projects and process improvement initiatives.

Who You Are

• You have a minimum of a Diploma in Human Resource Management or a related field.
• You possess at least 5 years of proven experience in a combined role handling both Singapore payroll and HR generalist functions.
• You have an immaculate eye for detail and a strong sense of numerical accuracy—payroll precision is non-negotiable.
• You are a proactive problem-solver who can work independently, manage multiple priorities, and maintain strict confidentiality.
• You are a strong communicator with excellent interpersonal skills, able to guide managers and support employees with empathy and professionalism.
• Your knowledge of the Employment Act and Singapore statutory requirements is current and thorough.

Technical Proficiency

• Advanced skills in MS Office Suite (especially Excel for reporting and analysis).
• Experience with SuccessFactors (SAP) or a similar HRIS is a significant advantage.
• Experience with any other payroll software is highly desirable.

We Offer

• A competitive salary package of up to $4,200 (commensurate with experience).
• A pivotal role in a recognized leader in early childhood education.
• A world of opportunities for professional development and career growth in a rapidly expanding global organization.
• A collaborative and mission-driven work environment.

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