Administration Director

3 weeks ago

Singapore EPS Consultants Singapore Full time

Administration Director role overview and responsibilities for Singapore and regional operations and governance.

Compensation

This range is provided by EPS Consultants Singapore. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: SGD120,000.00/yr - SGD180,000.00/yr

Direct message the job poster from EPS Consultants Singapore

Looking for your next big leadership move? Our client is seeking an Administration Director to oversee Singapore and regional operations and governance, making an impact across international markets.

General Office Administration
  • Lead day-to-day HQ and global office operations, including leasing, procurement, and facilities management.
  • Oversee renovations, lease negotiations, and serve as the key liaison with building management.
  • Manage corporate events and after-office functions to ensure smooth execution.
  • Build scalable admin frameworks to support projects from launch through long-term operations.
Global Coordination
  • Be the main link between Singapore HQ and global offices, ensuring smooth coordination across international teams.
  • Manage bilingual documentation (English and Mandarin) and cross-border workflows for finance, legal and compliance matters
  • Anticipate regional nuances, align schedules, and resolve bottlenecks for timely decision-making.
  • Foster strong internal and external relationships, ensuring corporate processes meet governance standards globally.
Executive Affairs and Events
  • Plan and execute high-level engagements such as board meetings, AGMs, townhalls, and investor visits.
  • Oversee the planning of ministerial visits, stakeholder discussions, and milestone events, ensuring flawless execution and memorable experiences for senior stakeholders
  • Handle executive travel planning, media appearances, and public relations initiatives.
  • Manage event logistics, vendors, budgets, and risk to deliver polished, reputation-enhancing outcomes.
Corporate Governance and Entity Management
  • Oversee the setup and governance of corporate entities and subsidiaries across multiple jurisdictions.
  • Partner with external advisors to ensure timely filings, regulatory submissions, and compliance.
  • Maintain accurate governance records, board resolutions, and statutory registers.
  • Provide strategic advice on entity structuring, regulatory timelines, and governance best practices.
IT and Digital Infrastructure
  • Partner with IT vendors to manage systems, access, and troubleshooting, while driving secure, scalable digital solutions that boost efficiency, collaboration, and automation across global teams.
  • Oversee IT systems and office technology, ensuring security, compliance, and efficiency.
  • Safeguard data and reinforce cybersecurity protocols across global operations.
  • Act as the lead coordinator in IT incidents, managing vendors and remediation processes.
Requirements
  • Bachelor's degree in Business Administration or related field.
  • At least 10 years of relevant experience, including 5+ years in a senior administrative leadership role.
  • Demonstrated experience on incorporation and entity management across multiple countries.
  • Familiarity with SPV structures and project-based corporate governance (is an advantage).
  • Excellent communication, planning, and coordination skills, particularly across multi-cultural, cross-border teams.
  • Proficient in English and Mandarin is a must to have.
  • Highly organized, diplomatic, and resourceful with the ability to navigate complex stakeholder environments.
  • Only Singaporean / Singapore PR may apply due to project needs.
Benefits
  • Work location: Along Robinson Road | 5 days' work week
  • Annual remuneration package more than SGD 120k
  • Strong proficiency in both English and Mandarin is essential, as the role requires handling Mandarin documents and engaging effectively with Chinese-speaking stakeholders
Job Details
  • Seniority level: Director
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Renewable Energy, Semiconductor Manufacturing

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