Office Administrator
4 days ago
Overview
SIXiDES is an innovative platform revolutionizing the interior design and renovation industry. Founded by an experienced interior designer with a passion for sustainable and impactful designs, SIXiDES offers a unique blend of creativity, technology, and community. Join us to shape the future of how people design and experience their homes.
The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
Responsibilities- Liaise with the Accounts department to support day-to-day financial operations.
- Assist in preparing monthly statements for account servicing.
- Process Xero billing, ensuring accurate invoicing and timely follow-ups.
- Maintain and update financial records related to office expenditures.
- Procure office supplies, including batteries for digital locks and other essential items.
- Maintain an inventory of supplies and ensure stock is consistently replenished.
- Coordinate guest visits, including scheduling, catering, and other arrangements.
- Welcome guests and ensure they have a positive experience.
- Assist with onboarding processes, including preparation of documentation.
- Set up new hires’ workstations with necessary equipment and supplies (e.g., computers and access).
- Provide a warm introduction to the office and guide new hires on company policies and procedures.
- Coordinate training schedules and support related administrative tasks.
- Handle inbound customer inquiries via phone and email in a timely and professional manner.
- Convert incoming leads into customers through effective communication and follow-up.
- Provide product or service information and resolve customer issues efficiently.
- Maintain accurate records of customer interactions and transactions.
- Manage office correspondence, including phone calls, emails, and mail.
- Provide general administrative support to the team.
- Any other ad-hoc duties as assigned by the Company.
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
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