Team Secretary

2 weeks ago


Singapore Meinhardt Group Full time

Job Description & Requirements

Secretarial Duties

  • Support daily activities of the Team Leaders and project teams
  • Take instructions and respond to emails / letters
  • Arrange internal and external meetings, setup virtual meetings via Teams
  • Receive guests and arrange meeting rooms, refreshments and presentations
  • Handle travel arrangements – flight reservation, hotel accommodation
  • Data entry and update of clients' database / name cards
  • Cover the reception counter whenever required

Tendering Duties

  • Coordination and compilation of bid documents, tender questionnaires and pre-qualifications, preparation of presentation materials, reports, specifications, fee & submission proposals for the project team
  • Monitor and track status of projects
  • Attend project meetings and take meeting minutes

Job Requirement

  • Possess a Diploma or equivalent Secretarial qualification
  • Minimum 5 years of experience in similar capacity
  • Previous experience in supporting engineering project teams & tender submissions is preferred
  • Possess excellent interpersonal and communication skills
  • Good initiative, well organized, meticulous and able to work independently
  • Proficient in MS Office Tools (Word, Excel, Power Point, Outlook)
  • Ability to start work immediately or within short notice is highly advantageous
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