Team Secretary

1 week ago

Singapore THOMSON MEDICAL PTE. LTD. Full time

The Team Secretary is to project a polite and professional front at the TMG office when dealing with the Board, fellow employees and visitors. She is to ensure that the various office administration process and systems are efficiently and effectively managed and the office is properly maintained.

**Responsibilities:
**Personal Assistant (“PA”) to Group CEO (“GCEO”) and Group CFO (“GCFO”)**:

- Provide comprehensive support to the GCEO and GCFO in all secretarial and administrative functions;
- Calendar management for GCEO and GCFO including scheduling of meetings and coordination with external parties; and
- Assist in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations.

**Senior Management Support**:

- Support the senior management in secretarial and administrative functions;
- Support senior management in scheduling of meetings and coordination with external parties;
- Assist in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations; and
- Arrange and coordinate Board, committees and departments meetings, including preparing of any board pack documents.

**Office Administration**:

- Handle office tasks and clerical support, such as scanning, faxing, copying, filing, compiling and generating reports and presentations;
- Manage office, pantry, IT and telecommunications and cleaning supplies, equipment and services;
- Manage mailroom, courier services and driver scheduling;
- Answer and screen phone calls and route callers to the appropriate party;
- Generate reports, transcribe minutes from meetings, and create presentations, when required;
- Manage and liaise with other departments and external vendors for all office related matters;
- Assist with any ad-hoc duties assigned.

**Internal/ External Meetings**:

- Manage meetings rooms bookings, refreshments and cleanliness;
- Greet and receive guests and provide refreshments to guests; and
- Organise refreshments and or meals for internal and external meetings, including procuring meals and preparing drinks.

**Others**:
**Requirements:
- Recognized Private Secretarial Certification or Diploma
- Prior administrative experience.
- Good computer and Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
- Good organisation skills and able to multi-task, prioritise projects and work under tight timeline.
- Organised, neat and pays attention to detail.
- Team player with positive attitude.
- Good interpersonal skills and polite to colleagues and guests.
- Desire to be proactive and create a positive experience for others.
- Willingness to learn and acquire new skills to improve job efficiency and effectiveness.

  • Team Secretary

    2 weeks ago

    Singapore Meinhardt Group Full time

    Job Description & Requirements Secretarial Duties Support daily activities of the Team Leaders and project teams Take instructions and respond to emails / letters Arrange internal and external meetings, setup virtual meetings via Teams Receive guests and arrange meeting rooms, refreshments and presentations Handle travel arrangements – flight...

  • Corporate Secretarial Team Lead

    2 weeks ago

    Singapore beBeeLeadership Full time $90,000 - $120,000

    Corporate Secretarial Team Lead Role This is an exciting opportunity to join our team as a corporate secretarial team lead. You will be responsible for managing a portfolio of clients and handling the full spectrum of company secretarial duties.

  • Team Secretary

    1 week ago

    Singapore Meinhardt Group Full time

    Job Description & Requirements Secretarial Duties Support daily activities of the Team Leaders and project teams Take instructions and respond to emails / letters Arrange internal and external meetings, setup virtual meetings via Teams Receive guests and arrange meeting rooms, refreshments and presentations Handle travel arrangements – flight...

  • Team Leader/manager, Corporate Secretarial

    1 week ago

    Singapore RSM STONE FOREST CORPSERVE PTE. LTD. Full time

    Manage a portfolio of clients in providing corporate secretarial services - Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors'/shareholders' resolutions for on-going corporate secretarial matters - Onboard new clients in accordance with policies and procedures - Liaise with statutory bodies,...

  • Team Leader/Manager, Corporate Secretarial

    1 week ago

    Singapore RSM STONE FOREST CORPSERVE PTE. LTD. Full time

    Manage a portfolio of clients in providing corporate secretarial services Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors'/shareholders' resolutions for on-going corporate secretarial matters Onboard new clients in accordance with policies and procedures Liaise with statutory...

  • Team Assistant

    1 week ago

    Singapore TECH GRID ASIA PTE. LTD. Full time

    Team Assistant / Secretary: As a Team Assistant/Secretary, you will play a pivotal role to support various aspects of business operations as the business grow and scale.Responsibilities: 1. HR-Internal hiring (tech & non-tech roles): • Provide basic HR support for the team• Support to source potential candidates for internal hiring• Arrange and confirm...

  • Team Leader/Manager, Corporate Secretarial

    4 weeks ago

    Singapore RSM STONE FOREST CORPSERVE PTE. LTD. Full time

    Roles & Responsibilities• Manage a portfolio of clients in providing corporate secretarial services• Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors'/shareholders' resolutions for on-going corporate secretarial matters• Onboard new clients in accordance with policies and procedures•...

  • Secretary

    6 days ago

    Singapore ONEMILLENNIUM PAC Full time

    We are looking for an experienced corporate secretary to lead the team in Singapore and support in Malaysia. **Responsibilities**: Handle full spectrum of company secretarial matters independently for a portfolio of clients Knowledge on listed companies and fund structures preferable Acting as the named company secretary for clients Organize and...

  • Secretary

    2 weeks ago

    Singapore M & CO. PRODUCTIONS PTE. LTD. Full time

    Good writing and oral communication skill in English and Chinese Handle full scope of Corporate Secretarial Duties. Attending and taking minutes of Meetings.Collate reports and presentations Assist the team in organising event / project when necessary Liaise with clients and provide advisory services to clients on statutory and corporate compliance...

  • Secretary

    2 days ago

    Singapore MAYER BROWN PK WONG & NAIR PTE. LTD. Full time

    **Responsibilities**: - Provide a full secretarial support to lawyers - Provide a responsive and professional support service; have a flexible and enthusiastic approach to team work - Responsible for locating files and maintaining good files records - Assist in drafting letters and preparing presentation materials **Qualifications / Person...