Assistant HR Business Partner

4 weeks ago

Singapore Publicis Groupe Full time
Company description

Publicis Groupe is not just a company you work for; it's a platform for you to take your talent to the world.

If you want to help change the world, ideas alone are not enough. Real impact can only come from having meaningful access to a world of knowledge, people and resources. At Publicis Groupe, you are connected to our global network, intelligence, tools, clients, brands and 80,000 brilliant minds with expertise in data, technology, media, strategy, creativity and business transformation, all literally at your fingertips.

Go ahead, the world is waiting.

Publicis Groupe is the third largest communications group in the world. Founded in Paris in 1926, we are present in more than 100 countries as leaders in marketing, communication, and digital business transformation. Two of its biggest solution hubs in Singapore - Publicis Communications and Publicis Media & Digital.

Publicis Communications, the creative communications hub of the Publicis Groupe, is a collective of the most passionate, purposeful, and progressive creative agencies in Singapore. They are Publicis Worldwide, Leo Burnett, Saatchi & Saatchi, Prodigious, and MSL.

Publicis Media & Digital, which is comprised of global media agency brands Starcom, Zenith, Spark Foundry, and Performics, is powered by digital-first, data-driven global practices that together, help our clients navigate the modern media landscape.

Our two other solution hubs, Publicis Sapient and Publicis Commerce, empower businesses to embrace digital transformation and equip them with a total commerce experience.

Overview

We are seeking a dynamic and detail-oriented Assistant HR Business Partner to join our People & Culture team on a short-term basis. This role will support HR operations and employee lifecycle processes across multiple agencies within the Groupe. It's a great opportunity for someone passionate about people processes and looking to build experience in a regional and matrixed environment.

Responsibilities
  • Support day-to-day HR operations, including onboarding, offboarding, employee movement, and data updates.
  • Prepare and manage employee documentation (contracts, addendums, letters, certifications).
  • Maintain HRIS and employee records with high levels of accuracy and confidentiality.
  • Assist in coordination of onboarding sessions and other employee experience initiatives.
  • Provide administrative support in performance management, employee engagement, and learning & development activities.
  • Work closely with the HRBP team to support employee relations cases (documentation, meeting scheduling, follow-ups).
  • Generate regular and ad hoc HR reports and ensure data integrity.
  • Be the first point of contact for employees on HR-related queries, escalating where necessary.
  • Assist in the implementation of HR initiatives aligned with Groupe-wide strategies.
Qualifications
  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • 1-2 years' experience in HR operations, HR coordination, or generalist support role, preferably in a fast-paced or agency environment.
  • Familiarity with Singapore employment legislation and HR best practices.
  • Experience with HRIS systems
  • High attention to detail, strong organization skills, and ability to manage multiple priorities.
  • Strong interpersonal and communication skills; able to build rapport quickly.
  • A proactive, solution-oriented mindset with a passion for employee experience.
  • Comfortable working in a dynamic, matrixed organization.
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