Admin Manager

3 weeks ago

Singapur, Singapore Hansfort Pte Ltd Full time

Working Location: Boonlay

Working Hours：8:30am to 6:15pm (5days)


Job Description:

1. Office & Operations Administration

  • Oversee day-to-day administrative operations for both head office and outlets.
  • Manage office and outlet supplies (stationery, packaging, uniforms, cleaning materials, etc.).
  • Maintain accurate company records, filing systems, and licenses (SFA, NEA, fire safety, etc.).
  • Coordinate with suppliers for service contracts (pest control, equipment maintenance, cleaning).

2. HR & Staff Support

  • Handle recruitment, onboarding, and offboarding of shops and kitchen staff.
  • Maintain staff attendance, leave, and roster records.
  • Prepare and submit payroll data to accounts/HR system.
  • Ensure staff complete required hygiene and safety training (e.g., WSQ Food Hygiene).

3. Compliance & SOP Management

  • Ensure outlets comply with all food safety, hygiene, and workplace safety standards.
  • Keep track of renewal dates for food licenses, insurance, and business permits.
  • Implement and monitor company SOPs for admin, HR, and operational processes.

4. Finance & Purchasing Support

  • Monitor and control administrative and operational expenses.
  • Manage petty cash and outlet reimbursement claims.
  • Support accounts team with invoice verification and vendor payments.

5. Communication & Coordination

  • Act as the link between outlet managers, kitchen production, and management.
  • Prepare weekly operational reports for management review.
  • Assist in scheduling meetings and preparing agendas/minutes.

6. Event & Project Assistance

  • Support marketing or seasonal promotions (e.g., festive packaging, special menus).
  • Coordinate with production and logistics for product launches or bulk orders.

7. IT & System Oversight

  • Liaise with POS and inventory system providers for updates and troubleshooting.
  • Maintain accurate data in HR, POS, and stock management systems.

Ability to work independently and collaboratively across departments.

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