Senior Executive/Assistant Manager

3 weeks ago

Singapur, Singapore National University of Singapore Full time

Join to apply for the Senior Executive/Assistant Manager (Administration & Finance Support), MSc Programmes Office role at National University of Singapore

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. We are looking to add to our BIZ family.

Job Description

The incumbent will support the MSc Programmes Office’s budget, finance-related and other administrative matters as follows.

Budget Support and Reports
  • Monitor monthly marketing and operational expenses of the office.
  • Prepare monthly and quarterly programme costs reports by Programme and Intakes and financial year.
Finance Support
  • Procurement: Submit Approval of Request (AOR) on behalf of the requestor; Raise catalogue Purchase Order (PO) in the SESAMi system; Submit PO variation reports for purchases exceeding approved PO; Assist the requestor on procurement compliance matters.
  • Payment Processing: Check and update vendors’ records before processing invoices; Code invoices and verify against supporting documents; Assist in submission of general and travel expense claims in the Concur system.
  • Withholding Tax for Non-Residential Professionals (NRP): Track invoices and reimbursements to ensure withholding taxes are reported on time to avoid penalties.
  • Accounts Receivable/Income Collection: Follow up on outstanding payments; Reconcile credit card collections to statements; Submit cash and cheque collections to the Cashier’s Office.
  • Journal Workflow: Raise journals to re-classify expenses to correct WBS, GL and Tax Codes.
Administration
  • Manage and support office-related processes (facilities, administrative and IT needs).
  • Coordinate staff onboarding and departure admin-related processes.
  • Coordinate staff welfare activities and expenditure.
  • Keep the MSc Programmes team updated on facilities and office matters.
Marketing And Other Office Support
  • Work with the MSc Programmes Office team to organize recruitment and outreach activities.
  • Support marketing activities, e.g., photo and video shoots for students and faculty.
  • Source vendors to support marketing and campus activities (printing of collaterals, events, etc.).

Other roles within the office as designated by the Reporting Manager.

Qualifications
  • Bachelor’s degree from a reputable institution; at least 3 years of relevant experience including office and finance-related administration in tertiary institutions is preferred.
  • Experience in budget and expenses monitoring.
  • Proficient in Microsoft Office Applications.
  • High level of written and oral communication skills.
  • Meticulous with an eye for detail and good documentation practices.
  • Ability to manage multiple tasks/deadlines with accuracy.
  • Team player with strong cognitive, emotional and cultural awareness.

Appointment grade will commensurate with the selected candidate’s experience.

More Information
  • Location: Kent Ridge Campus
  • Organization: School of Business
  • Department: Dean's Office (BIZ)
  • Employee Referral Eligible: No
  • Job requisition ID: 29960
Seniority level
  • Not Applicable
Employment type
  • Full-time
Job function
  • Project Management and Information Technology
Industries
  • Higher Education, Education Administration Programs, and Strategic Management Services
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