Digital Documentation Management
5 months ago
Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area? Now, it is your opportunity to join our Digital Document Services (DDS) team under Corporate and Investment Bank Operations and support documentation management functions for businesses throughout the Corporate and Investment Bank business. To adhere to the Data Risk Management Policy, DDS is implementing a common global operating model for the end-to-end lifecycle of client documentation across Corporate and Investment Bank inclusive of people, process, and technology while continuing to support our business partners and meet regulatory requirements in a controlled manner.
As a Digital Documentation Management - Analyst within Digital Document Services team, you will be responsible for the implementation of maintenance, storage, retention, retrieval and destruction of records and documents. In addition, you will drive the implementation and execution of Global Documentation Management Operations mandates and objectives.
Job responsibilities:
Consolidate all Line of Business (LOB) files by Client Level Organize, read, label, index, inventories and file each document by file level in the respective filing room Understand documentation processes in details and actively challenge status quo Possess general understanding of and execute internal Documentation Management Procedural guidelines, Records Management Policies (as well as related internal procedures and standards) in accordance with local and global principles. Review the records submitted by Clients, Business or Operations partners for accuracy / completeness / compliance with internal procedures and local regulations Provide operational support to supply audit / compliance / regulator with query handling, documentation, analysis as required Design, monitor, review and develop efficient record filing schemes, systems and workflow by working closely with multiple functions and teams for thorough identification of documentation related responsibilities Ensure Standard Operating Procedures are updated reflecting the latest process. Prepare Management Information System as required by senior management Identify and communicate business partner requirements and escalate outstanding issues in a timely mannerRequired qualifications, capabilities, and skills:
At least Bachelor’s Degree in Business, Finance, Technology, or related disciplines At least one year of experience in data analytics and/or risk management Excellent communication skills Strong computer skills using Microsoft Office, notably Excel and SharePoint Detail-orientated and being able to act in accurate, meticulous and time-conscious manner Ability to multi-task, identify priorities, work independently and excellent execution mentality Must be a self-starter with the motivation, demonstration of initiative, and ownership mentality to think outside of the box as necessaryPreferred qualifications, capabilities, and skills:
Data Management skills will be an advantage Knowledge/skills of machine learning/data science theory, techniques and tools will be preferred Possess sense of urgency, ownership, excellent analytical and problem-solving skills, ability to synthesize large amounts of information and propose recommendations Previous experiences related to or a deep understanding of local regulations on records management requirement would be an advantage, but not mandatory-
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