Document Controller

4 months ago


Singapur, Singapore JLL Full time

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Document Controller

About JLL –  

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. 

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL 

What this job involves  

Broadly Document Controller will work together with Project Management team and works within the established Electronic Document Management System (EDMS) to ensure that project information is accurate, controlled, filed and registered for optimized tracking and retrieval.

The Document Controller is responsible for the following:

Collate and upload documents into centralized folder structures following set procedures

Check documents for accuracy of spelling and grammar. Edit/correct documents as required

Ensuring that pre-established document control requirements (document layout and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

Expediting: creation, review, signature approval, and release of internally produced documents.

Enter data, receive, track, and control documents using the Electronic Document Management System to register documents and maintain databases.

Producing logs, transmittals, and other reports as required

Assisting users in capturing and locating electronic information.

Verifying retention requirements; arrange hard copies filing and long-term storage or handover documents at the time of closeout to Client rep

Review and update technical documents (e.g. manuals and workflows)

Ensure all documents and files have the appropriate document management version control protocols in place

Use as directed proprietary digital Document Management Systems

Notify personnel of updated document versions and how to access them

Work with all documents and records across various business lines, regions, countries and sectors 

File all documents as digital records

Create document templates as requested for future use

Retrieve files as requested by key stakeholders and clients

Manage the flow of documentation within the organization

Maintain confidentiality around sensitive information and terms of agreement

Sound like you? To apply you need to be:  

Our successful Document Controller has…

Basic understanding of construction and engineering project documentation, drawings, etc.

Familiarity with project management would be viewed favourably

Knowledge and familiarity of Electronic Document Management Systems (EDMS)

Proficient typing and editing skills

Data organization skills

Attention to detail

Ability to engage and work effectively with all levels of stakeholders, including senior executives

Strong analytical background with attention to detail 

Strong organization skills with the ability to work on multiple tasks 

Show proof of rigor and autonomy when working 

Ability to work to meet deadlines, even when timeframes are demanding

To apply you need:

Proven work experience as a Document Controller or similar role

Tertiary qualification in computer science, business administration, construction/engineering or similar field

Minimum of 2 years’ experience in document or records management

Experience working with many file types

Working knowledge and familiar with Google Suite 

Basic knowledge and understanding of construction projects 

Good report writing skills 

1 year contract, renew

What you can expect from us   

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. 

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package. 

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you... 

Apply today 

Location:  

Singapore 

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.



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