Senior Executive, Faculty Affairs

1 month ago

Singapur, Singapore Nanyang Technological University Full time

The Senior Executive will support the Assistant Manager in faculty recruitment operational and administrative matters as well as the Faculty Affairs Office in ensuring that accurate & timely services are provided in an effective and efficient manner.

Faculty Recruitment and Events support

Provide support to compile and profile applicants’ background information i.e. publications, citations and h-index, grants, etc. and verify applicants’ data for School Search Committee’s (SSC) evaluation.

Prepare list for shortlisted applicant for detailed comparison study.

Update application and evaluation status promptly. Ensure applications are reviewed by SSC within the given timelines.

Arrange for SSC meetings and take simple minutes.

Plan visit programme, research and teaching seminars.

Coordinate with Associate Chair (Student) office to get sufficient students and collate student feedback scores.

Arrange for LCC Specialist. Collate results of teaching survey.

Process reimbursement claims of faculty’s meal & faculty candidate’s travel expenses.

Purchase of vouchers and process students’ vouchers for attending lectures.

Prepare dossier for submission to College.

Plan and coordinate Faculty Affairs Office events as well as recruitment or faculty initiatives.

Support the logistics and planning of meetings, events, including venue bookings, catering, coordination with faculty and unit managers where necessary.

Assist in putting up entertainment claims by faculty who are on recruitment trip/mission.

Datamining and profiling of potential international candidates; create database for easy references.

Undertake other duties and tasks assigned by Senior Management, as well as secretariat duties for SSC meetings, etc.

Requirements:

Minimum good diploma from a recognized institution

Strong interpersonal skills and ability to manage stakeholders across different levels

Service-oriented and willing to go above and beyond job requirements to serve the School

Prior experience in recruitment process and events planning will be advantageous

Resourceful with the ability to work independently as a team member with minimal direction

Able to work independently and in teams with cross-department members, stakeholders and others in the organization

Excellent command of English with excellent writing skills

3 – 5 years of relevant professional experience preferred

Demonstrates flexibility and adaptability according to changing needs and priorities

Hiring Institution: NTU

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