Project Secretary
4 months ago
KEY RESPONSIBILITIES
- Providing administrative support to the entire project team, including scheduling meetings and booking meeting rooms, arranging travel itineraries, completing travel claims and managing calendars for the Project Manager.
- Coordinating with the project team and works closely with document controllers to ensure that project documentation, including contracts, permits, and engineering documents, is properly organized and maintained.
- Organizing and all managing all internal and external project communication and correspondence, including emails, phone calls, and letters from various stakeholders as well as Client/COMPANY.
- Ensuring that project documentation is properly distributed to stakeholders, including contractors, suppliers, and regulatory agencies.
- Assisting in the preparation of project reports, including progress reports, status reports, and financial reports.
- A degree or diploma in business administration, office administration, or a related field.
- Relevant experience in administrative support or secretarial roles, preferably in the offshore industry.
- Strong organizational skills, including the ability to manage multiple tasks and priorities.
- Excellent communication skills, including the ability to communicate effectively with stakeholders.
- Strong attention to detail, including the ability to review and proof-read documents.
- Proficient in using office software, such as Microsoft Word, Excel, and PowerPoint.
- Familiarity with project management software and tools, such as Microsoft Project, document control system and SAP system is an advantage
- Ability to work effectively as part of a team and to coordinate with different stakeholders, including contractors, suppliers, and regulatory agencies.
- Fluent in English
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