Senior Associate, Corporate Access

1 month ago

Singapur, Singapore CGS-CIMB Securities Full time

Roles & Responsibilities

CGS-CIMB Securities (CGS-CIMB) is a leading integrated financial services provider in Asia. It is a joint venture between China Galaxy International Financial Holdings Limited, a wholly owned subsidiary of China Galaxy Securities Co. Ltd., and CIMB Group Sdn Bhd.​

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Through a network of local offices, branches, and strategic partners, we have a direct global presence in 15 countries and territories, providing a truly Asian perspective. We are well-positioned as Asia’s leading financial gateway with a core focus on deep-dive research and in-depth analysis on equities and financial products. ​


General job scope

  • Provide support to the equity sales & research departments in organizing and executing Deal or Non-Deal Roadshows, Analyst Marketing, Corporate Day, conference and other administrative tasks.
  • Arrange logistics including meeting venue bookings, ground transportation, presentation material, catering, AV requirements and any ad-hoc request.
  • Administer meetings including setting up virtual meeting platform, hybrid/physical meetings to ensure smooth flow of meetings.

Detailed job scope

  • Non-Deal Roadshows, Analyst Marketing & any related events (ECM or IB) Virtual Events (Pre-event)
  • Request for necessary and relevant information for every roadshow.
  • Upload campaign on to WeConvene.
  • For virtual meeting, set up Zoom, for Hybrid meeting use Microsoft Teams.
  • Send email and calendar invite to all global sales using standard notification email format.
  • Liaise with corporates/analyst for presentation decks pre-event.
  • Send reminder to all attendees prior to event.
  • Send schedule and or subsequent updates to corporates / analysts.
  • AV set up testing for physical/hybrid meeting.

Virtual Events (During Event)

  • Log in at least 15 min in advance to test the corporate’s connection and screen sharing.
  • Closely manage waiting room and update speaker on attendees waiting.
  • Start the call timely - admit registered attendees and update attendance on WeConvene.
  • Rename attendees to reflect their names and company names.
  • Moderate Q&A session, if required.

Physical Events – NDR / Corporate Day / Site Visit

  • Logistic arrangement ie booking of hotel, transport, lunch venue and food ordering
  • Onsite set up ie registration table, signages, meeting room and refreshment set up.
  • For conferences, source for speaker and participant gifts.
  • Keep track of all expenses for reimbursement arrangements.
  • Prepare necessary AP payment forms to be uploaded into the finance folders for payment process.

Conference

  • Prepare and seek budget approval for proposed conference / corporate day.
  • Source for hotel / meeting venues.
  • Work with Marcom on marketing material.
  • Set up conference website for client and corporate registration on MeetingCEO.
  • Keep track and answer queries from client and corporates leading up to event days.
  • Send email updates to global sales on sign up and push for more meetings for corporates who has low demand.
  • Keep track of all expenses leading up to the event day and ensure it stays within stipulated budget.
  • Scheduling meeting for clients for conference/corporate days, making sure top tired clients gets the priority.
  • For physical event, print corporate presentation slides (if required).
  • Provide necessary on-site support.
  • Prepare post conference evaluation links and compile feedback.

Job qualitifications

  • Diploma in Business
  • At least 3 years’ experience in corporate access, event management or hospitality preferred.
  • Good command in Microsoft Office - Excel, Word and PowerPoint.
  • Knowledge in Salesforce and WeConvene an added advantage.
  • Proficient in English and Mandarin.
  • Team player with self-starter, proactive, positive and learning attitude.
  • Ability to work in a fast-paced environment independently.
  • High attention to detail and can handle multiple events at once.


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