Special Officer to the Group Managing Director

3 weeks ago

Singapur, Singapore Aptrasco Globall Group Pte Ltd Full time
  • Coordinate tasks and projects with internal and external stakeholders the GMDC deals, including management and reporting of KPI's, action plans, presentations, correspondence, and other documents which may require research and gathering of information.
  • Meet with suitable parties on behalf of the GMDC and accurately summarize the message for reporting back to the GMDC.
  • Attend to internal and external meetings with the GMDC and take confidential notes or minutes, noting matters that require actions and follow up.
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the GMDC.
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures and update GMDC.
  • Assuming responsibility, in the GMDC’s absence, for ensuring requests for action or information, which would normally receive the GMDC’s attention are made known to responsible managers or personnel who can satisfy the request and monitor the progress and update the GMDC accordingly.
  • Provide analytical, research and specialised administrative support to the GMDC on complex details and works.
  • Assist the GMDC in the company’s project planning/business analysis and information/data collection for better decision-making and problem-solving as assigned from time to time.
  • Edit various documents including internal/external correspondence.
  • Creates and maintains files, reviews drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
  • To manage the Singapore Office Administration and HR Matters for the Company which includes end to end Payroll process.

 

Job Requirements

  • Minimum 5 years and above relevant experience as a Special Officer for C- Level with proven track record.
  • Bachelor’s Degree in Business Administration or Diploma in Secretarial.
  • Strong communication skills written, oral and presentation (Confident in articulating viewpoints and is a persuasive speaker)
  • Proven track record in managing multiple stakeholders (statutory authorities, local government.
  • Advanced knowledge of Microsoft Office Suite, including Microsoft Outlook, Word, Excel, and PowerPoint is required.
  • Possess strong business acumen, influential, operations process driven and focused on driving operations excellence.
  • Superior research, analytical, planning, organisational skills, and detail-orientation
  • Strong Project Management skills and the ability to manage multiple projects and competing priorities while adhering to deadlines.
  • Ability to resolve conflicts, visionary and possess the foresight to plan for the business.
  • Excellent interpersonal skills with the ability to communicate effectively with internal and external stakeholders.

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