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Administration Manager.
4 months ago
Administration Manager
Admin & Facilities Manager – In this new role, you will be responsible day-to-day administration and organizational support to ensure the smooth and efficient daily operation of Singapore entities. To be successful as an Admin Manager you should be able to oversee and ensure smooth and efficient daily operations. Ultimately, a top-notch Operations Administrator should be highly organized and thrive under pressure.
You will:
Member of crisis management to execute crises response and safety measures, such as COVID hygiene measure protecting the company and employees Review office admin workflow, administrative policies and internal procedures from time to time to ensure efficiency and effectiveness ( includes compliance to ISO) Oversee the front of house reception area, conference room and facilities set up, guest services, staff support services. Assist in all leasing and tenancy matters including space planning, fitting-out works, renovation and relocation projects Deal with landlords, property management office and external vendors, office health, safety & security Monitor and maintain office equipment & facilities services including housekeeping services for all office area Manage and review bills, invoices and supplies procurement. Prepare and control annual budgets and administrative expenses Organize / arrange ad-hoc or staff events Negotiates and tracks agreement and renewal Handles and keep good communication and reporting with local entities and functional departments Provide necessary ad hoc response and support in case of urgency, including weekday and weekend and non-office hour period Ad-hoc service support assigned by supervisors and/or higher authoritiesYou Bring:
Ability to work with all levels of management and effectively communicate with people at all levels and from various backgrounds Able to work independently. Detail-minded with strong organizational and management skills. Timeliness on delivering commitments, and the ability to multitask and prioritize Detail-minded with strong organizational and management skills Excellent analytical, written, and verbal skills Self-starter, ability to work well under pressure At least 5 years all round office operations administration experience gained in sizeable companies. Exposure in facilities management, administration policy formulations an absolute advantage Good command of English is crucial and other spoken languages will be a plus.